TMD - Accountant I-II (Accounts Payable Accountant) ( 00027573 ) Organization : TEXAS MILITARY DEPARTMENT

Primary Location : Texas-Austin Work Locations : Camp Mabry Training Site 2200 W 35th STREET Austin 78703

Job : Business and Financial Operations

Employee Status : Regular

Schedule : Full-time Standard Hours Per Week : 40.00

Travel : No

State Job Code : 1012 1014

Salary Admin Plan : B

Grade : 14 B/15

Salary (Pay Basis) : 3,000.00 - 3,400.00 (Monthly)

Number of Openings : 3

Overtime Status : Non-exempt

Job Posting : Oct 13, 2022, 10:21:54 AM

Closing Date: Ongoing

Description

APPLICATIONS SHOULD BE FILED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00027573

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT:

TMD State Employees support the Texas Military Forces by delivering critical services that enable the agency to meet its strategic goals.

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Accountant I

Performs (entry-level) accounting work for the Finance Department. Work involves preparing and posting various encumbered and unencumbered vouchers ensuring accuracy and appropriate documentation in the Centralized Accounting and Payroll/Personnel System (CAPPS). Reports to the Accounting Manager and woks under close supervision, with minimal latitude for the use of initiative and independent judgement.

Accountant II

Performs routine (journey-level) accounting work for the Finance Department. Specializes in preparing, auditing, entering, and posting various encumbered and unencumbered vouchers ensuring accuracy and appropriate documentation in CAPPS. Responsible for interpreting and implementing state and federal rules and regulations as well as assisting external and internal customers to understand these rules and regulations. Reports to the Accounting Manager and works under moderate supervision, with limited latitude for the use of initiative and judgment.

WORK HOURS: Monday – Friday, 8 hours a day, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Accountant I

• Prepares and processes data entries for vouchers.
• Researches and reconciles vendor statements.
• Processes and delivers incoming mail.
• Processes and routes incoming invoices in Outlook.
• Assists with tracking invoices to ensure payments are made in a timely manner.
• May be required to make trips to treasury for deposits.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies and procedures handbook.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include evenings, holidays and weekends.
• Performs related work as assigned.

Accountant II

• Prepares, data enters, audits, and posts various encumbered and unencumbered vouchers.
• Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes.
• Coordinates and ensures daily voucher posting processing schedules are met.
• Ensures appropriate documentation and authorization for every voucher entered.
• Verifies, audits and performs reconciliation of payment vouchers between reports, vouchers and warrants or direct deposits.
• Reconciles vendor invoices/statements and resolves problems on exception reports.
• Runs queries and analyze reports to determine corrective measures.
• Assists agency staff and management as necessary to process accounts payable transactions, answer questions, research problems, and follow-up as necessary.
• Tracks invoices to ensure payments are made in a timely manner.
• Reviews accounting records to ensure agency assets are accounted for properly.
• Researches, analyzes and coordinates payment discrepancies.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters and other missions, to include evenings, holidays and weekends.
• Performs related work as assigned.

Qualifications

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required. (Substitution Allowed).

PREFERRED EDUCATION:

• Graduation from an accredited four-year college or university with major course work in accounting, finance or related field.

SUBSTITUTION:

• Additional years of the required experience in accounting, finance or closely related field may substitute for the required education on a year-per-year basis up to four years.

EXPERIENCE:

ACCOUNTANT I

• Six months' experience in accounting, finance or closely related field is required.
• Experience using Microsoft Office software applications to include Excel, Word and Outlook is required.

ACCOUNTANT II

• Two years’ experience in accounting, finance or a closely related field is required.
• Experience using software applications to include Microsoft Excel, Word and Outlook is required.

PREFERRED EXPERIENCE:

• Experience in government accounting is preferred.
• Experience using CAPPS (Centralized Accounting and Payroll/Personnel System) is preferred.
• Experience using USAS (Uniform Statewide Accounting System) is preferred.
• Experience with federal payments and reimbursements is preferred.
• Experience using TINS (Texas Identification Number System) is preferred

REGISTRATION, CERTIFICATION OR LICENSURE:

• Valid driver's license is required. *If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. Satisfactory driving records are required for driving state or personal vehicles to conduct agency business.

OTHER REQUIREMENTS:

• Selected candidate must complete security clearance. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85P. Completed forms are submitted to the OPM for the background investigations.
• The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
• Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• generally accepted accounting principles (GAAP) and procedures affecting maintenance of accounting records;
• complex automated accounting systems, including CAPPS Financials (PeopleSoft Financials), Uniform Statewide Accounting System (USAS), and Texas Identification Number System (TINS); and
• accounts payable processes and procedures.

Skill in:

• effective written and verbal communication;
• organization and attention to detail;
• managing several projects simultaneously and meeting deadlines;
• using a personal computer with Microsoft applications to include Excel, Word and Outlook; and
• using standard office equipment such as copiers, printers, fax machines and 10 key adding machines.

Ability to:

• interpret and apply accounting theory;
• interpret relevant laws and regulations;
• analyze, consolidate and interpret accounting data;
• accurately perform numerical detailed work;
• review work for accuracy;
• communicate effectively in a clear and concise manner;
• establish and maintain effective working relationships with others.
• perform extensive data processing (Accountant I);
• prepare accurate and concise reports within required timeline (Accountant I);
• make mathematical computations (Accountant II);
• prepare financial and accounting documents (Accountant II).

PHYSICAL/WORKING CONDITIONS

Work is performed in a sedentary office setting, spending more than 80% of the time sitting at a desk performing data entry on a personal computer. Position may periodically require the ability to lift, move and/or set up equipment and materials that weigh up to 20 pounds.

VETERANS EMPLOYMENT PREFERENCE

If you qualify for a Veteran Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.

Currently Serving U.S. Military Member - Statement of Service Memo;

Veteran – DD Form 214 (or Equivalent) or;

Surviving Spouse of a Veteran who has not remarried - Marriage Certificate and DD Form 1300 or;

Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300

Disabled Veteran - VA Civil Service Preference Letter

VETERANS:

Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

United States Army – 36B Financial Management Technician

United States Navy – LS Logistics Speciaist

United States Coast Guard – F&S Finance and Supply (Warrant)

United States Marine Corps - 3451 Financial Management Resource Analyst

United States Air Force – 6F0X1 Financial Management Resource Analyst

Additional Military Crosswalk information can be accessed at:

Military Crosswalk for Occupational Category - Accounting, Auditing, and Finance (texas.gov)

Contact TMD’s Veteran's Liaison, Paul Love if you have questions at (512)782-3836 or staffingHR@military.texas.gov

The Texas Military Department does not discriminate of the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.