• Retrieve, interpret, and maintain reporting data for potential and current orientation attendees. Initiate contact with attendees via email, phone, and/or text and effectively determine: availability for virtual attendance, minimum device requirements are met, physical address for necessary shipments, awareness of training schedule, and other information as needed.
• Create and distribute virtual meeting invites for all attendees weekly. Add/remove participants as needed.
• Participate in all virtual training sessions, providing vital information and support to remote attendees.
• Manage inventory levels for training center utilizing a variety of web-based profiles. Work closely with manager to identify storage space, frequency of replenishment, and purchase approval.
• Prepare, package, and distribute all training materials to attendees in advance of virtual training.
• Assist attendees with new hire paperwork and various account creations as needed. Process I-9 verification documents in a sensitive manner for each class.
• Occasionally address attendees as a group in a classroom setting.
• Communicate with operational leaders regarding their new hire's potential attendance, in-class perforrmance, and evantual completion of orientation.
• Purchase necessary items using company credit card in accordance with budgetary limits. Retain all records and punctually report expenses on monthly statement.
• Perform other job-related duties and special projects as required.

• Associate, Vocational, or Technical Degree or equivalent work experience in Administrative Assistant AAS Degree or related field of study
• 3-5 years experience in an administrative support or training environment.

• Must be able to commit to Ruan's value statement by acting with integrity in everything we do.
• Must be able to meet behavioral expectations and perform in alignment with our guiding principles: safety, people, customer, performance, and continuous improvement.
• Must have basic knowledge of business procedures and organizational structure. Must have the ability to work in a fast-paced environment. Employee must also have a strong working knowledge of MS Office software that includes MS Teams, Word, Excel, and PowerPoint.
• Employee must have the ability to retain strong professional demeanor and rapport with management and customers.
• Must have strong organizational, verbal and written communication skills with basic business composition skills.

Benefits: Ruan provides benefits which include: Medical, Dental, Vision, Disability, Life, as well as 401k and Paid Time Off.

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