Job description

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MUST Apply Directly Here; https://salemva.gov/Departments/Human-Resources/Job-Openings

General Definition of Work

Performs intermediate skilled administrative support work performing title searches, transferring property ownership records, checking data for accuracy, assisting the public and other departments and agencies, and related work as apparent or assigned. Work is performed under the limited supervision of the City Assessor.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Essential Functions

• Answers questions and concerns in person and on the phone from taxpayers, realtors, banks, and attorneys, concerning assessments, deeds, wills, taxes, legal descriptions, flood information, easements, and plats; assists taxpayers with the GIS.
• Maintains timesheets and reconciles time cards; verifies hours for accuracy.
• Processes, approves, and submits invoices for purchase orders; prepares travel expense reports for approval; maintains records of credit card purchases; reviews and approves credit card charges; reconciles charges with bank statements; processes financial reports; reviews budget performance and processes budget amendment requests by transferring funds.
• Transfers ownership of deeds, wills, and death certificates; reads and interprets complex deeds; researches information for deeds, wills, and plats in order to transfer correct property; receives list of all deeds, wills, death certificates.
• Reviews subdivision maps and plats; makes necessary changes when dividing lots; creates new parcels for new construction; updates legal descriptions and acreage changes on small plats and boundary surveys; updates plat list to keep record of plats as they are completed; updates address changes.
• Orders office supplies as needed.
• Mails income and expense verification forms to property owners.
• Serves as secretary to the Board of Equalization during hearings; schedules appointments and mails out notification letters to taxpayers after hearings are completed; prepares letters for the Chairman of the Board of Equalization
• Serves as records coordinator for the Library of Virginia; assists in identifying records that can be destroyed in accordance with applicable records retention and disposition schedules; ensures records are properly maintained and accessible.

Knowledge, Skills and Abilities

Thorough knowledge of the principles, legal terminology and practices used in real property transfer and record keeping; thorough knowledge of the principles, practices, techniques and equipment of tax mapping; general knowledge of engineering, and mathematics; general knowledge of the procedures, forms, record keeping systems and reports for the Tax Department; skill operating standard office equipment, hardware and software; ability to prepare accurate and neat drawings; ability to deal courteously and tactfully with the public in adjusting complaints and explaining tax laws and policies; ability to solve problems within scope of responsibility; ability to make arithmetic computations using whole numbers, fractions and decimals; ability to perform legal title, land and deed research; ability to establish and maintain effective working relationships with officials, real estate professionals, citizens and associates.

Education and Experience

High school diploma or GED with coursework in real estate, or related field and considerable experience providing administrative support and real estate transactions, or equivalent combination of education and experience.

Physical Requirements

This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires reaching with hands and arms and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling and pushing or pulling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to fumes or airborne particles; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

Valid driver's license in the Commonwealth of Virginia.

Requires working with the public by phone, fax, email in office Monday - Friday 8:00 am to 5:00 p.m.

Job Type: Full-time

Pay: $36,050.00 - $58,041.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Signing bonus

Ability to commute/relocate:

• Salem, VA 24153: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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