Job description
Description
AGRICULTURE - A Cornerstone of Washington's Economy
The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation, and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad.
The agency includes 780 employees approximately and grows close to 1,000 employees at the peak of seasonal work. To learn more and view additional openings, please visit our Employment Page.
We are hiring a Travel Coordinator to join our Finance Office!
The Travel Coordinator (FA2) position is the agency's lead travel consultant, back-up cashier as well as a critical member of the accounts receivable section handling reconciliations and interagency agreements. This position performs detailed fiscal work that requires familiarity with complex regulations. This position analyzes and interprets travel and accounts receivable requirements, policies, rules, and regulations adopted by OFM for travel and accounts receivable. In addition, the Travel Coordinator accurately prepares, reconciles, and approves payment for travel and accounts receivable submittals based on Generally Accepted Accounting Principles.
This position interprets requirements, explains complex information to travelers and supervisors of travelers in the agency and prepares training information for employees regarding the Travel Expense Management System (TEMS). This position monitors the agency's travel credit card program. Additionally, the incumbent serves as the primary back-up to the agency's lead cashier and performs year-end reconciliations and assists supervisor and management with travel, accounts receivable and financial risk audits.
Note : This position will be located at the NRB Headquarters building located in Olympia during the training period and may be eligible for a flexible/hybrid schedule after that time.
Why join WSDA?
The Department of Agriculture offers:
- 12 Paid Holidays, Leave & Vacation
- A great total compensation and benefits package
- Meaningful work for the State of Washington
- Supported growth and development opportunities
- A healthy work/life balance, which may include flexible work schedules, teleworking, and an Infants in the Workplace Program
For more information about the Washington State Department of Agriculture, visit us at www.agr.wa.gov.
Duties
Some of what you'll do, include:
Interprets and explains travel rules, regulations, and WSDA travel policies to agency employees.- Develops training materials that explain complex requirements and conducts training seminars for internal employees.
- Conducts a monthly travel audit agency wide.
- Reviews and analyzes travel regulations and processes to recommend specific improvements to the agency travel policy.
- Analyzes, interprets, and assigns appropriate expenditure codes to process paper and electronic travel vouchers, tuition reimbursement requests, travel advances and A-19-2A reimbursement requests. This includes ensuring all reimbursement requests are complete, correct, accurately coded and comply with current state travel regulations and agency travel policies.
- Maintains and verifies Out-of-State Prior Authorization Requests comply with travel regulations.
- Prepares and inputs warrant batches for payment to US Bank for airfare and Enterprise Rent-a-Car expenses.
- Maintains and monitors electronic fund transfer authorizations, travel signature approvals, and make journal voucher corrections.
- Oversees the Corporate charge cards used by agency employees to include issuing, monitoring, and canceling charge cards. Reviews and analyzes charge card accounts for delinquencies and compliance with travel policy.
- Prepares WUSATA reconciliations.
- Reconciles general ledger 1383 travel advances.
- Processes cashiering suspense fund distribution and makes voucher corrections.
- Oversees archiving of travel documents.
- Monitors and issues report for litigation holds on fiscal records.
- Reviews, analyzes, and reconciles general ledgers and program funds.
- Analyzes revenue accrual reports and make JV adjustments.
- Monitors the deferred revenue reports, determine adjustments needed and makes adjustments.
- Reviews and monitors interagency contractual reimbursements.
- Enters contract information into ECMS.
- Provides programs with estimated contract balances each month and resolve discrepancies.
Qualifications
Who should apply?
Professionals with:
High School Diploma or GED.- Three (3) years of experience in payroll, accounting, bookkeeping, auditing, or other professionally based fiscal field.
- Higher education which includes 18 quarter, or 12 semester hours of accounting, auditing, or budgeting may substitute year for year for experience.
- A Bachelor's or master's degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
- Experience interpreting federal, state, and/or agency travel policies and procedures.
- Experience using the state Travel Expense Management System (TEMS).
- Ability to research and formulate information in a clear concise manner, ability to work with individuals with diverse backgrounds, understands and performs governmental accounting transactions.
- Dependable, responsible contributor with commitment to excellence and success.
- Flexible team player who thrives in environment requiring ability to effectively prioritize and handle multiple concurrent projects.
- Exceptional listener and communicator who effectively conveys information verbally and in writing.
Supplemental Information
How to apply:
You must complete your careers.wa.gov profile and answer the supplemental questions. In addition to completing the online application, and supplemental questions applicants must attach the following documents to their profile to be considered for this position:
Current resume detailing experience and education- A cover letter describing how you meet the specific qualifications for this position.
- Three professional references
By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.
Applications with comments "see attachments" will be considered incomplete.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.
Should you have any questions regarding this position or the online application, contact the Human Resource Office at Recruitment@agr.wa.gov.
Prior to a new appointment into the Department of Agriculture, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
The initial screening will be solely based on the contents and completeness of your application and the materials submitted. All information may be verified, and documentation may be required. Applications received via e-mail will not be accepted in lieu of applying through the state's on-line recruitment system.
The Human Resources Division may use referrals from this recruitment to help fill future similar vacancies for up to six months.
COVID-19 VACCINATION:
Pursuant to Washington State Governor Inslee’s Proclamation on August 9, 2021, all employees who work for the Washington State Department of Agriculture must be fully vaccinated against COVID-19 by October 18, 2021. Proof of fully vaccinated status against COVID-19 must be shown to WSDA’s human resource office prior to employment.
Veteran's Preference: Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
Military Spouse Preference: To take advantage of military spouse preference, you will have an opportunity to identify your status in the questionnaire. We thank you and are grateful for your service!
The Department of Agriculture celebrates our differences, and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
Persons with a disability, who need assistance with their application or need this announcement in an alternative format, may call 664-1960 or toll free (877) 664-1960. TTY users should first call 711 to access the Washington Relay Service.
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