Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Payroll team invites applicants for the position of Assistant Payroll Manager.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The West Chester University Payroll Office is a dedicated team of professionals committed to paying university employees on-time and accurately, providing university employees with reliable, responsive, and timely customer service, retaining knowledgeable staff who understand payroll processes from start to finish, utilizing technology effectively in the operation of the payroll function and supporting the University in its efforts to achieve its mission.

Reporting to the Payroll Manager, the Assistant Payroll Manager is responsible for assisting to ensure that the Payroll Office fulfills its obligations to the campus including meeting payroll processing deadlines, payment and data accuracy, and responsiveness to campus inquiries and needs. The Assistant Payroll Manager plays a key role in supervising the student employee hiring process; ensuring compliance with federal and state required hiring documentation; and ensures the administration of the payroll system and integration into other technology systems while managing a staff of three data entry representatives.

The ideal candidate is a creative problem solver who can work independently to organize work and set priorities to meet deadline driven critical assignments while providing excellent customer service.

Responsibilities include:

• 
  Manage three fiscal technicians to conduct the payroll processing to ensure the bi-weekly completion of payroll and exception pay for over 1,700 staff and faculty in six categories/bargaining units with minimum errors
• Manage the hiring process for over 1,200 student employees as well as ensuring the completion of their payroll with minimum errors
• Maintain an understanding of the collective bargaining agreements and tax regulations and ensure that the payroll team has sufficient understanding of these items to effectively administrate the payroll
• Manage the performance of the three fiscal technicians in areas such as payroll processing, customer service, change management, system knowledge and training, documentation of procedures, and automation and process improvements
• Assist in training staff on new and expanded services as well as on the capabilities of the SAP and PeopleSoft systems
• Document procedures and cross-train staff to ensure no disruption to payroll processing when staff are on vacation or when turnover occurs
• Work with campus partners, including timekeepers, involved in any way with payroll to ensure the proper accounting of payroll by sharing knowledge, best practices, and changes in pay or pay services; works with partners, including timekeepers, to improve the effectiveness of processes necessary to produce accurate and timely pay to employees; and provides management reports and reconciliation reports required by campus partners and provides training for self-service reporting for campus partners
• Assist in planning future payroll services and strategies to achieve them with a goal of streamlining and automation wherever possible for more efficient and effective processes
• Work with WCU Information Technology & Services, F&BS Business Systems or with technology available to the Payroll team to create and maintain electronic forms and processes to enhance efficiency and accuracy for the Payroll team while also communicating with Human Resources
• Assist in providing information and records for various federal, state, and audit purposes; verifies all data entered for faculty assignments, salaries and special payments; and provides retirement calculation for SERS/SPERS service and salary records
• Work closely with Human Resources, Budget, and Accounting to ensure required recordkeeping for employee personnel files
• Support Human Resources as needed with employment verifications, unemployment reporting, benefit deductions/retirement contributions as well as senior lists for bargaining units; partners on process improvements; and partners on customer service initiatives
• Coordinate and supervise leave reporting, check distribution, processing tax codes, tax forms and W-2 information including reissuance of W-2s, unemployment compensation inquiries and paperwork
• Prepare disability salary worksheets and other payroll related queries, surveys and salary verifications
• Use existing ad hoc reports and create new reports to meet the ongoing and emerging data needs of the department and university
• Work with employees and PASSHE Payroll to collect outstanding monies owed to the university as a result of an overpayment, system error, or benefits billing error and works with Accounting to reconcile outstanding balances

• Bachelor’s Degree
• Three years of payroll work experience
• One year of supervisory or leadership experience

• Experience with payroll processing in an ERP environment
• SAP experience

Ask about opportunities to work from home and alternate work schedules.

The salary range for this position is $69,716 to $79,675.

Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application materials must include a resume, cover letter and references (All required for consideration).

Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

MANAGERS (Non-Represented Employees)

Benefits available to permanent, full time employee or permanent, part time employee who is scheduled to work every pay period for at least 50% of full time.

Health Care Coverage

MEDICAL COVERAGE – effective with date of hire

Nonrepresented employees (Managers) are eligible to enroll in Highmark Preferred Provider Organization (PPOBlue). Newly hired employees pay 18% of coverage cost. Continuation of 18% cost for PPO Blue is contingent on participation in wellness program with non-participants paying 28% of coverage cost.

For employees hired on or after July 1, 2013 – if spouse or same-sex domestic partner are eligible for coverage under their own employer's plan, they are required to enroll in their own employer's plan as their primary coverage as a condition for eligibility for secondary coverage under the State System plan.

PPO Blue Plan from Highmark Blue Shield includes -

• In-network benefits include office visits subject to applicable copayment; $250 individual/$500 family annual deductible; 10% coinsurance after satisfying deductible; and preventive services at 100%
• Out-of-network benefits include $500 individual/$1,000 family annual deductible; 30% coinsurance after satisfying deductible

PRESCRIPTION DRUG COVERAGE

Prescription drug coverage is included as part of the medical coverage, administered by Highmark Blue Shield and includes both retail and mail-order pharmacy coverage. Co-payments of $10 (generic), $30 (brand name formulary) and $50 (brand name non-formulary) for retail.