Job description

Serves as Specialized Account Clerk for the Municipal and Felony Division of the Adult Probation Department including, enters client payments for fines and costs, restitution, supervision fees, and all other offender fees in Courtview, prepares letters and disburses payments to victims, assists victims with questions/concerns, makes daily pay-ins through Munis and at the Treasurer?s Office and Clerk of Courts Office in a timely manner, records daily monies into a monthly report, monitors restitution only cases, read rules, investigate restitution amounts/victim information, creates, opens, closes files in a timely manner, maintain logs, sends letters to the Court regarding compliance or noncompliance with restitution orders according to court orders, collects and maintains financial statistical data, prepares monthly and quarterly reports. Attends 5 hours of training on an annual basis, monitors felony CWS-conducts place ons, creates, opens, closes files in a timely manner, notifies court of successful or unsuccessful completions according to policy, refers clients to appropriate work sites, and maintains open communication with the probation officers and courts. Verifies and documents completion of CWS, compiles and submits quarterly CWS reports to the Auditor?s Office, quality controls receipt books on a monthly basis, collects and maintains statistics for reports, distributes/picks up mail daily at the Administration building, sorts and distributes to employee mailboxes daily. Filing, updates computer information on clients, monitors incoming faxes and distributes them accordingly and timely. Boxes closed files at the end of the year, accurately and timely enters all warrant information onto the felony warrant caseload and cross-references them with the warrant drawer. Copies felony PSI?s for court personnel and complete sentencing sheets prior to court dates.

Provides back-up duties for the Administration or other secretarial staff as directed (Answer phones, monitors kiosk, collecting money orders/issuing receipts, covering for lunch breaks, scheduling PSI appointments, creating files, assigning PO?s, documenting place-on?s, etc.)

Performs other duties as assigned. Duties may require use of personal vehicle for County business with mileage reimbursement if County car is not available.

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