Job description

PLEASE POST

Huron Valley Schools is currently accepting applications for the following positions:

POSITION: Accountant – Accounts Receivable & Grants

LOCATION: 080 - Administrative Building

STATUS: Full-Time Exempt Employee

SALARY: Per HVFMT Contract: $52,755 - $57,103 based on experience and qualifications

POSTING DATE: 1/9/23

DEADLINE: Until Filled

JOB DESCRIPTION:

The Accounts Receivable & Grants Accountant is responsible for assisting with the District’s accounting, receivables, and reporting requirements. Reviewing, analyzing, and synthesizing data and information, preparing internal and external financial reports, properly monitoring and setting up grant budgets, preparing bank deposits, requesting grant funds, recording cash receipts, monitoring and collecting accounts receivable, preparing adjusting journal entries, assisting with audits, and maintaining electronic records. This position will cross train on other business office roles and serve as an alternate when needed.

QUALIFICATIONS:

1. Bachelor’s degree in Accounting, Finance or equivalent preferred.

2. Michigan School Business Officials Business Office Specialist Certification or higher preferred.

3. Commensurate accounting experience required.

4. Strong understanding of K-12 accounting principles, including MDE Bulletin 1022 (Michigan

Public School Accounting Manual), chart of accounts, account code associations and grant accounting.

5. Ability to use district technology and maintain proficiency as required skill sets change with advances in technology and needs of the district.

6. Experience and aptitude in the use of Microsoft Excel and Word required.

Dr. Paul Salah, Superintendent www.hvs.org 2390 S. Milford Rd. Highland, MI 48357

7. Experience in the use of financial management systems required.

8. Strong analytical and mathematical aptitude required.

9. Ability to communicate effectively in writing, orally and electronically.

10. Demonstrated ability to take initiative and work as an effective team member.

11. Demonstrated ability to work independently and apply discretion in decision-making.

12. Ability to handle a variety of responsibilities with attention to detail and minimal supervision.

13. Ability to exercise good judgment and make decisions in accordance with board policies and established administrative guidelines.

14. Strong organizational skills and ability to meet required deadlines with minimal supervision.

15. Maintain regular, predictable attendance.

16. Maintain strict confidentiality.

RESPONSIBILITIES & DUTIES:

1. Manage the accounts receivable process using BusinessPLUS best practices.

2. Review and understand the Business Office Procedures and Federal Awards Administration

Manual. Apply the processes and procedures within it to daily tasks.

3. Understand, review, and analyze data and records for all local, state, and federal grants.

4. Ensure grant information is recorded timely and accurately. Regularly investigate and correct discrepancies found.

5. Analyze and process deposits, and record in the financial management system.

6. Maintain District access to online merchants. Analyze and extract reports and upload cash receipts.

7. Investigate areas where efficiencies may exist. Develop and streamline receivables and grants processes to implement the process improvements.

8. Synthesize multi-year grant records and analyze reports in order to process grant fund requests through NexSys and other state and local platforms.

9. Work with departments to create District grant budgets and apply budget amounts to proper account numbers within the financial management system. Ensure budgets in the financial management system match budgets approved by granting agency by State function and object codes. Track and update as each grant budget is amended.

10. Monitor grant expenditures to ensure they are within approved budgets and work with budget managers to rectify overages.

11. Retain detailed and accurate documentation for all grant transactions electronically.

12. Prepare local, state and federally mandated reports, including but not limited to SE-4094,

SE-4096, Final Expenditure Reports, and Excess Cost Report.

13. Maintain knowledge of current grant requirements.

14. Stay up-to-date with new GASB pronouncements.

15. Prepare monthly invoices and maintain accounts receivable aging reports to monitor status of collections. Contact customers regularly to collect payment.

Dr. Paul Salah, Superintendent www.hvs.org 2390 S. Milford Rd. Highland, MI 48357

16. Train staff on District receivables and grants processes and procedures. Monitor to ensure staff are following processes and procedures.

17. Serve as a resource to all staff for accounting, receivables, and grants questions.

18. Assist with the preparation of the District’s annual financial statement audit by recording year-end accrual transactions and preparing reports and schedules as needed.

19. Understand Single Audit compliance requirements and the Schedule of Federal Awards.

20. Assist in developing and implementing internal controls for receivables and grants.

21. Reconcile banks and general ledger accounts as needed.

22. Understand and review adjusting journal entries for accuracy and prepare as needed.

23. Compile data and information for audits from government agencies. Review to ensure accuracy and investigate any discrepancies.

24. Build account numbers in compliance with MDE’s Bulletin 1022 Accounting Manual. Analyze existing account numbers for accuracy and update records as needed.

25. Cross-train on all Business Office procedures to provide back-up.

26. Perform other duties as assigned by the Director of Finance and Accounting Coordinator.

LANGUAGE, MATHEMATICAL AND REASONING SKILLS: Ability to speak and write effectively. Ability to apply mathematical concepts to practical situations. Ability to carry out instructions furnished in written or oral format and deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee is occasionally required to stand, walk and reach with hands or arms. Specific vision abilities required by this job include close vision and ability to adjust and focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

METHOD OF APPLICATION

Apply on-line at hvs.org

A cover letter is required in order to be considered for this position and should be attached as the first page of your resume. The cover letter should outline skills and experience that directly relate to the qualifications for the position.

Dr. Paul Salah, Superintendent www.hvs.org 2390 S. Milford Rd. Highland, MI 48357

Inquiries should be addressed to:
Lori L. Lowe

Ex Assistant to the Chief Human Resource Director
2390 South Milford Rd., Highland, MI 48357

248.684.8293 (TELEPHONE) 248.684.8266 (FAX)

Jeanette Wenger Chief Human Resource Officer and Title IX Coordinator

In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972,
Section 504 of the Rehabilitation Act of 1973, Title II, the Age Discrimination Act of 1975, and the

Americans with Disability Act of 1990, it is the policy of the Huron Valley School district that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight, or marital status be excluded from participation in, be denied benefits of, or be subjected to discrimination during any program or activity or in employment.

Dr. Paul Salah, Superintendent www.hvs.org 2390 S. Milford Rd. Highland, MI 48357

Job Type: Full-time

Pay: $52,755.00 - $57,103.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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