COMPANY OVERVIEW:

USA Industries, Inc. is an ISO 9001:2015 certified, American manufacturer incorporated in 1982. USA Industries specializes in the rental and sale of Piping Isolation & Testing Products, Flow Measurement Products, Heat Exchanger Tools, and Tube Plugs. The company boasts an established product line, multiple patents, in-house engineering/design, and unrivaled customer service. Through innovation and professionalism, USA Industries has differentiated itself as a leading supplier of manufactured goods to the refining, chemical processing, and power markets.

We have deeply committed values to our Customers and Employees, as we consider them all part of the USA Industries’ Family. Self-starters who embrace the company’s core values of F.A.M.I.L.Y. (Friendly, Available, Motivated, Innovative, Loyal, “Yes” attitude) will find stability, opportunity, and fulfillment at a continuously growing company. When you join USA Industries Inc., you will have at your disposal the advice and guidance of a team of seasoned professionals from within the industry. You will grow professionally as you gain valuable knowledge and experience through individual and team.

POSITION SUMMARY:

To perform the daily operations and strategic objectives of the Company’s Accounting department to coordinate the billing procedures between customers and the business involving computing balances, recording billing payments, and compiling accounting statements. Prepare invoices for delivery of goods or services rendered. Handling billing functions and procedures with a primary emphasis on billing and collections. May contact customers to resolve any stage of collection that may exist. Reports to the Accounting Manager to ensure billing reports are generated and maintained on a timely accurate basis.

DUTIES AND RESPONSIBILITES:

• Receives Packing Slip from Shipping Department and Sales Orders from Sales Department, ensures that all miscellaneous fees, freight charges, and taxes are added to order. Prepares Sales Order for invoicing.
• Responsible for the proper invoicing within the standard policies reflective of the customers’ requirements.
• Mailing, e-mailing, or utilizing customer portals to submit invoice(s) to customers.
• Assist with PO change orders (for rentals & purchases) by contacting buyers for PO increases, updates, date expirations, etc.
• Process credit card transactions for customers sales and refunds.
• Initiating Return Merchandise Authorizations (RMA’s) at the request of the Sales Department.
• Finalizing RMA process by processing Credit Memo’s and submitting to customer.
  • Ensuring any refunds due to the customer are sent.
• Credit Applications:
  • Conduct credit checks on all new customers
  • Aid in establishing and managing credit limits and terms.
• Update customer contact information and addresses to ensure most up to date information is on file.
• Upload and maintain customers’ tax certificates within Avalara, tax compliance system.
• Assists the credit department as needed by gathering supporting paperwork and information to aid in the collections process.
• Perform other related duties as assigned by management.

QUALIFICATIONS:

Education

• High School Diploma or Equivalent required; Associates Degree in Accounting preferred but not required.

Work Experience

• Minimum of 3-5 years as an Accounting, Billing, or Accounting/Office Administration.
• Work experience with Accounting/ Billing/ ERP software systems; EPICOR ERP Manufacturing System or SAGE is a plus.
• Experience with AVALARA, business tax compliance software is a plus.

Skills

• Basic accounting knowledge and good math skills.
• Ability to work in a fast-paced small-size manufacturing environment with minimal supervision.
• Good communication skills and problem-solving experience.
• Must be able to multi-task, wear multiple hats to assist team, and prioritize tasks in fast-paced environment.
• Must be professional and able to take initiative and be self-driven.
• Basic understanding of business ethics.
• Ability to maintain a high level of confidentiality.
• Proficiency in Microsoft Office, especially in Excel (intermediate level skills in Excel is required).

Physical Requirements

• Must be able to communicate clearly and effectively; capable of listening intently; visual acuity to process reports. Must be able to sit at a desk for long periods of time.

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