Job description

Summary:

The Accounting Specialist will assist in ensuring that the company receives payment for goods and services offered to clients (Customer billings/AR) and the Corporate Accounting team. In addition, this Accounting Specialist will also support certain vendor payments/AP activities, as well as other general accounting tasks as delegated.

Responsibilities:

• Prepares, posts, verifies, and records customer payments and transactions related to AR.
• Creates & submits invoices to customers.
• Maintains and updates customer files, including name or address changes.
• Facilitates new customer set-up and terms approvals with the manager and corporate controller.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts.
• Identifies delinquent accounts and follows up for payment.
• Supports audit and related requests for AR documents.
• Assists Accounting Manager in reconciling AR to the GL.
• Prepares AR-related journal entries for posting.
• Manages AP Inbox and evaluates incoming emails, prioritizing, and categorizing.
• Responds to vendor statements, inquiries, and remittance requests.
• Downloads and processes invoices.
• Identifies invoice type to determine how it needs to be entered.
• Tracks accrued purchases before entering 3-way match invoices.
• Performs 2- and 3-way matches as well as manually codes bills without purchase orders.
• Posts payments in USD and foreign currencies.
• Tracks recurring online bills and downloading from vendor websites.
• Tracks and follows up with internal employees on invoice and purchase order issues.
• Pulls weekly AP Aging and runs weekly aging review meetings.
• Assists in creating other accounting journal entries as delegated.
• Assists in performing other general accounting tasks such as account reconciliations, etc. as delegated.
• All other duties as assigned.

Experience/Requirements:

• 2-3 years of accounting experience in a corporate setting.
• Excellent verbal and written communication skills.
• Proficient in MS applications as well as other accounting software programs.
• Experience with Oracle/ Net Suite a plus.
• Ability to work independently & interact professionally with customers & upper management.
• Excellent organizational skills and attention to detail.
• Very high level of attention to detail is a must.
• Ability to think critically and problem solve.
• Intermediate to advanced Excel skills (vlookups, sumif, and pivot tables, are all used regularly in this role).
• Excellent communication skills.
• Prior AR, AP, and GL experience required.

Education:

• Associate’s or Bachelor’s Degree in Accounting, or related business courses.

Job Type: Full-time

Pay: $24.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• Microsoft Excel: 2 years (Required)
• Accounting: 2 years (Required)

Work Location: Remote

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