Accounts Payable Accountant
Full Time
Chevy Chase, MD 20815
Posted
Job description
Hours: full time, 40 hours exempt
Department: Finance
Salary: Commensurate with required experience and qualifications
Reports to: Associate Director of Corporate Accounting
Location: Remote; in-person operations based in Chevy Chase, Maryland, US
University Research Co., LLC (URC)
Guided by a strong vision of equitable and resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:
- Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
- Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other’s skills and allocate work to maximize everyone’s strengths.
- Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
- Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
- Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.
Responsibilities:
Reporting to the Associate Director of Corporate Accounting for the Finance Department, the incumbent’s primary responsibilities will include but not be limited to the following:
- Review all invoices for appropriate documentation, account codes, calculations, invoice amount and approval.
- Check transactions for compliance and allowability per Federal regulations, Company Policy, and Contract Terms.
- Record all payment requests including Vendor Invoices, Expense Reports, Travel Advances, and AP Corrections in the accounting system and monitor/maintain the Open AP Report.
- Prepare the Weekly “Check” Run including ACH/EFT’s.
- Administer Corporate Credit Card Program.
- Administer SAP Concur Travel Expense System.
- Follow-Up with Vendors and URC Staff as necessary.
- Respond to internal and external inquiries.
- Maintain all paid and unpaid invoices and statements, including filing and photocopying.
- Maintain all accounts payable information, reports, spread sheets and corporate accounts payable files.
- Assist with monthly journal entries and general ledger closing.
- Provide regular trainings on Accounts Payable processes including on using SAP Concur.
- Prepare annual 1099s.
- Prepare analysis of accounts, account reconciliations and audit schedules, as required.
- Provide backup support for purchasing and payroll, as needed.
- Other duties, as assigned.
Business Development
- Serve as on proposal teams as appropriate and assigned. Roles may include pricer, budget etc..
- [Seek opportunities to contribute to URD’s business development by participating in professional networks, building relationships with donors and key stakeholders, and identifying and sharing best practices.
Qualifications:
Required Experience and Qualifications
- Education: Bachelors’ degree in relevant field required. Five or more years of relevant experience, as described below, may substitute for college degree.
- Experience: Minimum of three years of experience in bookkeeping, accounting, financial data management, or related responsibilities, preferably in a US government contracting environment; USAID contracting experience highly preferred
- Two years of related experience. Experience must include MS Excel and demonstrated understanding of general ledger accounts and how they relate to invoices.
- Experience using DELTEK CostPoint accounting software preferred.
- Experience using SAP Concur preferred
Physical Demands
- This assignment involves prolonged periods of sitting at a desk and working on a computer
- This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
- This position may require travel to domestic and international locations with varying distances, duration, and modes of transport.
- This position may require vision, hearing, talking, standing, sitting, walking, lifting.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This position is open to qualified candidates legally authorized to work in the United States. Only shortlisted candidates will be contacted.
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce.
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