Job description
POSITION SUMMARY
The Accounts Payable Associate serves our internal and external customers by ensuring the accurate and prompt payment of all accounts payable invoices to ensure that all accounts remain in good standing. Position may reside in Columbus, OH, or Franklin Furnace, OH. Columbus, OH is preferred.
ESSENTIAL FUNCTIONS
- Processes accounts payable invoices, employee mileage and expense reimbursements accurately, timely and efficiently according to established company policy; keys invoices into accounts payable system and generates changes.
- Scans all invoices into the document management system in accordance with company guidelines; Reviews all information picked up by the document management system; administers the invoice and PO matching processes to assure all paperwork is being properly delivered to the departments; administers the document workflow to assure that paperwork is moving through the system in a timely fashion.
- Performs invoice import functions and processes credits weekly, as required.
- Sets up new vendor invoice templates, as required, into the document management system.
- Reviews all invoices for proper documentation, coding and approval and follows-up with appropriate employees and/or vendors to secure required documentation; distributes invoices to departments for approval and verifies statements from vendors to ensure all invoices have been reviewed, processed and paid; scans and files all accounts payable documentation.
- Completes month end accounts payable process for corporate financials; post accounts payable to general ledger; keys voids.
- Adheres to all company policies, standards and procedures (e.g. OSHA and safety requirements, Federal/State/Local Laws).
- Communicates with customers and other employees regarding requests for information; as well as supervisor and management teams regarding problems or issues.
- Maintains confidentiality of financial information, employee and vendor direct deposit information, company expenses and other sensitive and confidential information.
- Works assigned schedule, exhibits regular and predictable attendance and works overtime as needed to meet workload demands. Performs other related duties as required.
SKILLS & ABILITIES
Education: Associate's degree in Accounting, Finance or related field or equivalent work experience required.
Experience: 1-3 years of previous accounts payable or closely related experience.
Computer Skills: Proficiency in the Microsoft Office Suite; previous Great Plains, and Document Management System experience strongly preferred.
Other Requirements: Knowledge of: Microsoft Office Suite including Access; Document Management Systems; beverage industry; general accounting practices and financial management; financial statements. Skill in: internal and external customer service. Ability to: work quickly, efficiently and independently; multi-task; be detail oriented and organized; follow-through; meet deadlines in a pressured situation; communicate effectively with other employees and develop good working relationships; adapt to change; operate a computer, copier, fax machine; problem solve; read and write; perform basic math functions (e.g. addition, subtraction). Other functions, skills and abilities may also apply.
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