Accounts Payable Clerk – Tulsa, OK (Full-Time)

Are you looking for a job that pays you to make a difference? Do you have a passion for helping others? Join our dedicated and talented team and make a personal, and fulfilling, contribution to the lives of the people we serve. Get paid to make a difference and do what you love.

We are looking for an Accounts Payable Clerk to join VOAOK.

Job Summary:

The purpose of this position is to assist and support all the functions of the Finance Department including, but not limited to: accounts payable, accounts receivable, account research, billing, file maintenance, payroll, reconciliation of bank and other financial statements, and maintenance of the general ledger.

Job Duties:

• Maintain records of all client community accounts (checking, savings, cash, and client funds).
• Review bills and check requests. Verify and code bills and enter into accounting system to be paid.
• Print checks, obtain signatures and mail in a timely manner.
• Process petty cash semi-monthly. Review receipts, email PC’s regarding missing receipts.
• Maintain vendor files and complete filing of invoices on a weekly basis.
• Produce and distribute weekly report of checks requests requiring receipts or receipts and cash balance.
• Enter all deposits into the appropriate bank account in the accounting system.
• Process and bill employee mileage.
• Process new client forms.
• Monitor critical issues in the timekeeping system and contact PC’s if necessary to clear critical issues.
• Review electronic timesheets; make adjustments if needed for PC time, In-home, etc.
• Review timesheets for coding stream and notify PC’s for corrections.
• Prepare, import, and post payroll journal entries.
• Prepare and distribute payroll reports as necessary.
• Reconcile payroll liability accounts.
• Reconcile W-2’s.
• Prepare check requests for payroll related disbursements.
• Answer employee questions regarding payroll.
• Import electronic timesheets into payroll system.
• Enter payroll processing reports into payroll system.
• Calculate billing records with accuracy and bill in accordance with applicable program or grant requirements.
• Verify, track, and compare Prior Authorizations with billing data to ensure appropriate claims submission.
• Prepare, process, and transmit billing data through applicable claims management software and/or grantor websites while meeting respective billing deadlines.
• Maintain and bill program service fees, and other client receivables where the Organization pays on behalf of clients for which they are not the representative payee.
• Post billing information to the appropriate accounts receivable and general ledger accounts within accounting software.
• Manage unbilled transactions.
• Review accounts payable Invoices and expense accounts for billable expenses.
• Communicate billing issues to Program Coordinators and Directors.
• Research denials and adjustments, resubmit claims data as needed, respond to billing inquiries, reconcile discrepancies and initiate billing corrections as required.
• Process budget exceptions.
• Reconcile and review deferred revenue monthly and prepare required journal entries on a monthly basis.
• Calculate, review, and reconcile allowance for doubtful accounts.
• Prepare weekly aging report.
• Distribute aging report to appropriate Finance and Program management as assigned.
• Work with Program staff and external clients to collect balances that are past due.
• Notify Accounting management of any issues or disputes.
• Perform and maintain timely account reconciliations.
• Providing support in year-end audit procedures, response to audit documentation requests as assigned.
• Perform multiple bank reconciliations with a high volume of transactions.
• Process new client change forms, review client information received from state, and assign client numbers.
• Enters all deposits and cash advices from the state or other sources into appropriate accounts receivable and general ledger accounts.
• Prepare and enter monthly journal entries.
• Perform and maintain monthly balance sheet account reconciliations.
• Monthly closing and preparation of monthly financial statements.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to walk, stand, sit for prolonged periods, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift or move objects weighing up to 10 pounds and occasionally lift or move objects weighing up to 50 pounds. Frequent typing, 10 key entry, pushing and pulling is also required.

Qualifications and Skills:

Required:

• Minimum 3 years of relevant experience with Accounts Payable, Accounts Receivable, Payroll, Billing and/or General Ledger
• Knowledge of accounting principles and practices
• Competent user of MS Outlook, Word, & PowerPoint
• Intermediate user of MS Excel, such as pivot tables and VLOOKUP formulas, plus knowledge of financial formulas and formatting
• Strong organizational skills and ability to handle conflicting priorities
• Strong analytical skills
• Detail-oriented
• Collaborative work style with the ability to share information through coaching, teaching, and training
• Ability to maintain accurate records and present data contained in those records in a timely manner
• Ability to handle sensitive issues while protecting others’ welfare
• Ability to establish and maintain effective working relationships with supervisor, co-workers, persons from other departments and vendors
• Conscientious about timeliness of assignments and quality of work product
• Customer service skills
• Good written and verbal skills
• Ability to share information through coaching teaching and training
• Good oral and written communication skills
• Understands the needs of elderly individuals
• Must have and maintain a working telephone contact number
• Possess a valid Social Security Card
• Possess a valid Oklahoma Driver’s License
• Have reliable transportation
• Proof of current car insurance (your name must be on the policy)
• Maintain an acceptable driving record, Oklahoma State Bureau of Investigation criminal history checks, and Community Service Registry Record checks
• Ability to exercise patience, understanding, creativity, and flexibility

Preferred:

• Sage accounting software
• Paycom payroll software
• Oklahoma Department of Human Services and Oklahoma Housing Control Authority billing experience
• Associate’s or Bachelor’s degree in Accounting
• Basic Accounts Payable, Accounts Receivable, Payroll, Billing and/or General Ledger experience
• Knowledge of accounting principles and practices
• Payroll experience

What we offer:

• Healthcare Benefits
• Paid Time Off
• Disability and Life Insurance
• A Collaborative Team Environment
• A Culture of Acceptance and Support
• Professional Development
• Employee Discount Program

Ask about qualifying for FEDERAL STUDENT LOAN FORGIVENESS

What are you waiting for? Apply today to be a part of the passion, the mission and the tradition! Learn more about us and apply at www.voaok.org.

About Us: VOAOK is a ministry of service dedicated to helping Oklahoma’s most vulnerable including veterans, the aging, the homeless and the disabled. Our core strengths focus on providing safe, quality, affordable housing and supportive services to help individuals meet their basic daily living needs, thereby achieving greater self-sufficiency.

To learn more about Volunteer of America Oklahoma’s commitment to Diversity, Equity and Inclusion, click on the following link: #DEIatVOAOK

EOE, including disability/vets