Job description

Position: Accounts Payable/Receivable

Reports To: Executive Director

Classification: Exempt/Hourly Job Type: Fulltime

_________________________________________________________________________________________

Summary:

The AP/AR is responsible for maintaining all A/P/Vendor and
Accounts Receivable relations for the community as assigned in accordance with current applicable federal, state, and local standards, guidelines, and regulations, and as directed by the Executive Director.

ESSENTIAL FUNCTIONS OF ACCOUNTS PAYABLE

• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Tracks all debit card/amazon transactions and receipts.
• Tracks all reimbursements and submits for approval.
• Handles all vendor correspondence via phone or email
• Prepares non-inventory purchase order requisitions.
• Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Account for batch check runs, wire transfers, and ACH transactions.
• Assists with monthly status reports, and monthly closings.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records, and reports.
• Tracks community spending through the spenddowns in Blue Step
• Performs other duties as required to support Accounting Department.
• Ensure all vendor information remain updated in the system.
• Provide solutions to any relative problems of vendors.
• Prepare year end vendor reporting.
• Maintains security of business office files and accounting support documents.
• Notifies Executive Director of any questions or irregularities in accounting materials.
• Answers the telephone in a polite and courteous manner. Forwards calls, takes messages and delivers those messages to appropriate personnel.
• Completes direct inquiry sheets on prospects.
• Monitors Community guests’ & visitors’ entrances/exits in accordance to Community policy and procedure.
• Maintains security of equipment in the business office.
• Performs other office work as assigned.

Community AP/AR

• Performs other tasks as assigned by any member of management.
• Acts as the person in charge in the absence of the Executive Director and other managers/department heads.

ESSENTIAL FUNCTIONS OF ACCOUNTS RECEIVABLE

• For all Entities Assist monthly billing statements, Private, Medicaid, Medicare, Insurance and/or

Managed Care, etc.

• Tracks all Medicaid bed holds.
• Bills long term care insurance.
• Completes ACH spreadsheets.
• Complete resident contract signings.
• Keeps all resident files in compliance.
• May be asked to complete pre-move in screenings
• Upload all contracts into Blue Step.
• Manage all PIF accounts.
• Track Resident Pet information.
• Remit 512’s.
• Managing the status of accounts and balances and identifying inconsistencies.
• Check the validity of debit accounts.
• Update accounts receivable database with new accounts or missed payments.
• Ensure all clients remain informed on their outstanding debts and deadlines.
• Provide solutions to any relative problems of clients.
• Write thorough reports on billing activity with clear and reliable data.
• Assist in establishing and implementing written policies and procedures that reflect financial goals and objectives of Mosaic Management for the home office and the facilities assigned.
• Ensure that all established accounting policies and procedures are followed.
• Maintain a system of financial record-keeping to include ledgers, recording payments and writing receipts, posting cash journals, preparing and making bank deposits, etc.
• Maintain a system of accounts payable, to include invoices, purchase orders, pay vouchers, check registers, ledgers, etc., as necessary.
• Maintain a system of accounts receivable, to include, sending statements, aged accounts, balance ledgers, post changes, etc. as required.
• Reconcile bank statements, file deposit slips, canceled checks, record all deposits, and any functions necessary to track cash deposits.
• Assist in preparing and submit industrial injury claims for employees of home office as well as all facilities as assigned.

ADDITIONAL FUNCTIONS

• Develop and maintain a good working rapport with facility personnel, to include but not limited to all departments within the home office as well as the facilities assigned, to ensure that the

Community AP/AR

accounting services and activities can be properly maintained to meet the requirements of Mosaic
Management Inc. as well as all communities assigned.

• Ensure that all employees and resident’s right to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.
• Assist in maintaining positive working relationships with all residents, community personnel, professionals, investors, organizations, institutions, customers, and vendors.
• Maintain the confidentiality of all pertinent resident, community, accounting, finance, or other information to ensure that all resident’s rights and company information are protected.

QUALIFICATIONS

Must possess exceptional organizational skills demonstrate the ability to work with minimum supervisor. Be a self-starter, demonstrate initiative to research, strategize, and implement new programs and policies to enhance productivity and efficiency in the workplace environment. Must have above average customer service skills. Must be willing to take direction and complete tasks as assigned or required.

EXPERIENCE AND EXPERIENCE

Must have, at a minimum, 1 year experience in billing and collections in a healthcare related field. Must have completed leadership courses.

WORKING CONDITIONS

• Works in well-lighted/ventilated office areas.
• Sitting, standing, bending, and moving intermittently during working hours.
• Subject to frequent interruptions.
• Involved with residents, family members, personnel, visitors, government agencies/personnel, investors, lenders, and vendors under all conditions and circumstances. Subject to hostile and emotionally upset residents, family members, employees, vendors, etc.
• Willingness to work beyond normal working hours when necessary.
• Attend and participate in continuing education programs.
• Willing to communicate with all people as necessary and maintain a calm professional demeanor at all times.
• Willing to always promote Mosaic Management Inc. and its communities in a professional manner.
• Is subject to a moderate noise level due to phones, interruptions, occasional construction, or other circumstances as they occur.

SPECIFIC REQUIREMENTS

• Must be able to read, write, and understand the English language at a 12th grade level.
• Possess the ability to make independent decisions when circumstances warrant such action.
• Possess the ability to deal tactfully with personnel, residents, family members, visitors, vendors, lenders, investors, government agencies/personnel and the general public.
• Be a minimum of 21 years of age and of good moral character.

Community AP/AR

• Knowledgeable of office and accounting machines, as well as laws, regulations and guidelines pertaining to home office and facility operations.
• Ability to work harmoniously with professional and non-professional personnel.
• Ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing quality resident care and maintaining a sound operation.
• Knowledge of business transactions, accounting and credit functions.
• Must have patience, tact, cheerful disposition, and enthusiasm, as well as be willing to always communicate in a professional manner regardless of how they are being treated by customers, residents, lenders, investors, or any others.
• Possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.

Other Requirements

Clerical and telephone answering skills required. Good public relations skills

PHYSICAL REQUIREMENTS

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agendas.
• Must be in good health and demonstrate emotional stability.
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people.
• Must be able to operate office/accounting machines.

UNIVERSAL PRECAUTIONS
Exposure to blood or bodily fluids is unlikely.

EQUAL OPPORTUNITY EMPLOYER

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

EMPLOYEE ACKNOWLEDGMENT
I have reviewed these job requirements and verify that I can perform all the essential functions of this position with or without Reasonable Accommodation as defined by the Americans with Disability Act (ADA),

Name (Printed) Date

__________________________________________ __________________

Signature Date

Community AP/AR

Community Representative Signature Date

Community AP/AR

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Weekend availability

Ability to commute/relocate:

• Redding, CA 96003: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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