Job description

Accounts Payable Rep I
Remote; Eden Prairie, MN

PURPOSE:

• Assist in the review, audit, and processing of accounts payable transactions to ensure timely and accurate payment of invoices to maximize cash discount. Ensure distribution of supporting backup to suppliers.

JOB RESPONSIBILITIES:

• Manage incoming vendor invoices received via mail including opening, sorting, and preparing documents for scanning and data validation. Identify and review 3-way match exceptions as they arise.
• Review trade and expense type invoices to ensure accuracy of vendor number, invoice number, purchase order number, invoice amount, as well as confirm the presence of an authorized signature, accounting string, and back up support. Correct any error noted to ensure accuracy of payment.
• Data input and validation of vendor invoices, manually enter or upload debit and credit memos daily. Edit batches for accuracy and completeness and release approved batches to post to AP.
• Research and resolve issues related to invoicing, prepayment, deductions, adjustments, cash discount, and receiving to ensure proper recognition of liability and payment. Communicate resolution to requester.
• Prepare checks for mailing and overnight delivery.
• Coordinate the flow of deduction support into and out of the department.
• Create and print invoice and purchase order coversheets. Prepare accounts payable documents for imaging.
• Perform segregated duties to maintain the AP vendor master.
• Performs other relevant job duties as required.

JOB REQUIREMENTS:
Education/Certifications: (Required & Preferred)

• High school graduate or equivalent or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform duties.

Experience:

• One year of experience in accounts payable preferred.
• System Implementation Preferred.

Knowledge:

• Basic understanding of accounting, reconciliations, and accounts payable functions.
• Additional training in bookkeeping concepts and procedures preferred.
• Working knowledge of MS Office Suite.

Skills/Abilities:

• Strong administrative skills including attention to detail, organization in a fast-paced corporate environment, and ability to shift focus based on fluctuating prioritization.
• Ability to communicate well verbally and in writing with internal departments, vendors, and customers.
• Ability to communicate precise information to vendors relating to their account status.
• Ability to work well in a team environment, develop relationships with internal departments to resolve disputes and outstanding issues quickly, and maintain a professional demeanor when faced with a high volume of work.
• Self-starter who takes initiative.
• Ability to maintain a high degree of confidentiality.

PHYSICAL ENVIRONMENT/DEMANDS:

• Most work is performed in a temperature-controlled office environment.
• Incumbent may sit for long periods of time at desk or computer terminal.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Incumbent may use calculators, keyboards, telephone, and other office equipment during normal workday.
• Stooping, bending, twisting, and reaching may be required in completion of job duties.

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

reqUNFI-JB-342

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Schedule:

• 8 hour shift

Work Location: Remote

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