Job description
The Accounts Payable Specialist is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals, gather purchase orders, charge slips, sales tickets etc., and prepares proper payments. The AP Specialist will also maintain all payments and/or other transaction records.
Tao Group Hospitality delivers distinctive culinary and premium entertainment experiences through its portfolio of restaurants, nightclubs, lounges, and daylife venues. Tao Group Hospitality acquired Hakkasan Group in April 2021. The combined company operates more than 60 entertainment dining and nightlife venues in over 20 markets across five continents and features a collection of widely recognized hospitality brands. These include TAO, Hakkasan, OMNIA, Marquee, LAVO, Beauty & Essex, Avenue, Cathédrale, Wet Republic, Yauatcha, Ling Ling, Sake no Hana, Casa Calavera, Jewel, Little Sister, and more. Tao Group Hospitality is part of Madison Square Garden Entertainment Corp. (MSG Entertainment) (NYSE: MSGE), a leader in live experiences
Stamp and sort incoming mail; separates into batch categories- Obtain proper approval on invoices for payment,
- Input and pay by individual invoice
- Maintain A/P and Vendor files
- Monitor entertainment and maintenance contracts to ensure timely payment to service providers and entertainers
- Reconcile A/P and G/L monthly in connection with monthly closing process to ensure accuracy in financial reporting
- Reconcile vendor statements
- Responsible for receiving against purchase order for liquor
- Reconcile and prepare forms for 1099 annually
- Communicate with GL accountants about intercompany charges
- Assist all departments with A/P inquiries
- Work on special projects as assigned
- Assist and/ or completes additional tasks as assigned
IN ADDITION TO THE AFOREMENTIONED ESSENTIAL JOB FUNCTIONS, THE POSITION WILL BE EVALUATED ON THE FOLLOWING QUALITIES:
- Accountability
- Development
- Working relationships
- Judgment
- Quality of work
- Job skills knowledge
- Productivity
- Dependability
- Reliability
- Written communication
- Verbal communication
- Appearance
- Teamwork
- Guest satisfaction
EDUCATION/REQUIREMENTS:
- High School Diploma or equivalent required
- Associates Degree in Accounting preferred
- Proof of eligibility to work in the United States
- Valid Driver’s License
- 21+ years of age
- Maintain a professional, neat and well-groomed appearance adhering to Company standards
WORKING KNOWLEDGE REQUIREMENTS:
- Two plus (2+) years of accounting experience or related experience preferred
- Great Plains experience preferred
- Experience in casino or restaurant preferred
- Proficient in Windows Office, Microsoft Office, Mac OSX, POS systems
SKILLS:
- Must have strong problem-solving skills
- Ability to communicate effectively and assertively in the English language, both verbally and in writing with staff, clients, and the general public
- Ability to maintain a high level of confidentiality
- Ability to write reports, business correspondence and procedure manuals
- Ability to demonstrate a positive attitude at all times
- Ability to keep an open and objective view
- Ability to listen empathetically and be respectful at all times
- Ability to maintain composure and stay focused
- Ability to maintain personal integrity
- Ability to work as a team, stay organized, handle various projects at one time, follow up and make accurate decisions
- Ability to handle a fast-paced, busy, and somewhat stressful environment, and work under pressure and meet deadlines
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
- Must have good positive energy to make it through the day
- Must be able to read the computer monitors
- Must be able to print legibly for guests to read
- Must be observant and quick to respond to various situations
- Must be fluent in both written and spoken English language
- Must be able to move quickly through work and set the pace in the office and/or venue
- Must be able to sit and/or stand for extended periods of time
- Must be dexterous and able to participate in all service aspects.
- Must be able to twist, tow (push or pull), reach, bend, climb and carry as necessary
- Must be able to push and lift up to 50 lbs.
- Ability to use hands to handle, or feel objects, tools or controls
- Ability to reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl
- Ability to talk, hear, taste, and smell
- Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
WORK ENVIRONMENT & SCHEDULE:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
- Small to Medium office environment
- Personal desk space
- Noise level in the work environment is usually moderate
- Occasionally work in an environment that is subject to varying levels of noise, crowds and smoke, the severity of which depends upon Guest volume
- Work varied shifts to include days, nights, weekends and holidays
SECURITY RESPONSIBILITIES:
- Security Level – HIGH
Tao Group Hospitality delivers distinctive culinary and premium entertainment experiences through its portfolio of restaurants, nightclubs, lounges, and daylife venues. Tao Group Hospitality acquired Hakkasan Group in April 2021. The combined company operates more than 60 entertainment dining and nightlife venues in over 20 markets across five continents and features a collection of widely recognized hospitality brands. These include TAO, Hakkasan, OMNIA, Marquee, LAVO, Beauty & Essex, Avenue, Cathédrale, Wet Republic, Yauatcha, Ling Ling, Sake no Hana, Casa Calavera, Jewel, Little Sister, and more. Tao Group Hospitality is part of Madison Square Garden Entertainment Corp. (MSG Entertainment) (NYSE: MSGE), a leader in live experiences
US Candidates Only
Tao Group is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, sexual orientation, genetic information, veteran status or any other characteristic protected by state or federal law.
Tao Group is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, sexual orientation, genetic information, veteran status or any other characteristic protected by state or federal law.
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