Job description

The AP Coordinator is accountable for timely and accurate processing of Vendor Bills and reporting of all general ledger related items. Accurate business records and sound bookkeeping procedures will be maintained all while strengthening existing inter-departmental relationships.
The AP Coordinator will assist the Controller the in processing of transactions related to the Accounts Payable function. Timeliness, accuracy and attention to detail of all processes are required. The primary responsibility is the Cash Requirements cycle, including processing vendor bills, disbursements, and sales tax functions. This responsibility is technical and process management in nature and will include high volume. Therefore, required skills include thoroughness, data entry, general math, effective time management and a positive mental attitude. Other responsibilities will be administrative in nature. Strong computer skills, including Excel, are also required.

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Essential Duties and Responsibilities* include the following. Other duties may be assigned.

• Records Vendor bills, charges expenses to accounts and cost centers, and maintains historical records by scanning and uploading vendor documents
• Pays vendors by scheduling and preparing checks and online payments
• Reconciles processed work by verifying entries and comparing system reports to balances
• Researches purchase order, contract, invoice, or payment discrepancies and documentation
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Forecasts cash requirements
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization's value by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Accomplishes accounting and organization mission by completing related results as needed
• Assists in special and administrative projects as necessary

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Supervisory Responsibilities*
This job has no supervisory responsibilities.

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Competencies*
No competency or factor selected.

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Education and/or Experience*
Associates degree in Accounting or commensurate experience. Two to four years of experience in accounts payable or general accounting environment.

Job Type: Full-time

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