Job description

Position Summary

Performs routine technical accounts payable oversight including the preparation, maintenance and processing of accounts payable transactions and associated accounting records for the accounts payable function.
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Work Hours: *Monday – Thursday 7:30am-5:30pm; Friday 7:30am-11:30am

Essential Functions

• Reconciles general ledger to accounts payable subledger.
• Ensures the accuracy of invoices and bills of lading with purchase orders, requisitions, charge authorizations and receiving reports.
• Reviews, balances and approves invoice batches.
• Creates payable checks, oversees the matching of checks to supporting documentation and preparation for mailing.
• Examines construction in progress invoices for invoice accuracy, proper coding, retainage and completeness before processing.
• Allocates and codes certain invoices, such as utility bills, for multiple sites and types.
• Performs in compliance with State Prompt Payment Law and City’s policies and directives.
• Performs monthly vendor reconciliations and AP aging report against cross funds.
• Handles vendor and interdepartmental payment inquiries and complaints.
• Preparation of audit work papers to ensure compliance with City financial reporting deadlines, including schedules for prepaid assets, encumbrances and accounts payable.
• Reviews, maintains and monitors invoice images and other documents in Laserfiche.
• Maintains vendor setup and associated files in the financial system and Laserfiche.
• Audits invoice processing folders and statements monthly for adherence to policies and directives.
• Processes annual 1099 reporting and B notices.
• Performs quarterly reviews of 1099 information in financial software system for smooth year-end reporting.
• Manages accounts payable checks when converted to unclaimed property and remitted to the State.
• Reviews all credit card transactions for adherence to the City’s purchasing and travel directives prior to posting.
• Supervises accounts payable clerks; monitors and reviews workload cycles.
• Provides ongoing training to staff.
• Ensures cross-training is provided to staff to ensure adequate coverage of duties and efficient workflow.
• Performs all other related duties as assigned.

Minimum Qualifications

Education
Associate's Degree, Two-Year's of College required or equivalent combination of education and experience required. Prefer one year or more of college level accounting courses.
Experience
5 years of related experience required including general accounting and/or accounts payable experience. One year of supervisory experience preferred.
REQUIRED SKILLS & ABILITIES
Knowledge of:

• Knowledge of accounts payable, data entry and purchasing procedures.

Ability to:

• Ability to accept responsibility and account for his/her actions.
• Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
• Ability to be punctual and attend work regularly
• Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ability to perform work accurately and thoroughly.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to productively manage varying workloads while maintaining accuracy and completeness.
• Ability to communicate with other departments, co-workers, vendors and management.
• Ability to pass data entry test with a minimum net score of 110 keystrokes per minute.

Skills

• Skill in use of personal computer including Microsoft Office and/or Google Apps, e-mail and the internet.
• Skill in proper telephone techniques.
• Skill in general office procedures in organizing files and records, including electronic storage of files and records.
• Must possess skills in personnel supervision, training, and in coordinating operations for assigned area of responsibility.

Special Requirements

• Must submit to and pass a pre-employment drug test.

The City provides a full complement of benefits: Texas Municipal Retirement System, 457 Deferred Compensation Plan with a City match into a 401(a), Medical, Dental, and Vision Insurance, Life Insurance, Accidental Death and Dismemberment Insurance, and Long Term Disability Insurance, up to four weeks paid vacation, fifteen days paid sick leave, and nine paid holidays.

Job Type: Full-time

Pay: $52,417.00 - $71,680.00 per year

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