Job description

SUMMARY

Full-cycle Accounts Payable includes verifying receiving or obtaining approval, matching vendor invoices to posted vouchers, coding and data entry of operating expenses, select payments due and effect disbursement runs, record Accounts Payable (A/P) EFT’s, reconcile vendor statements, and month-end accruals & fuel reports.

RESPONSIBILITIES

• Validate accuracy and completeness of AP Aging invoices (QB ERP) to electronically-filed (CNG) inventory vendors’ purchases.
• Familiarity with Operations ERP (AMCOM) and “paperless” document management system (CNG) to troubleshoot postings exceptions.
• Ensure timeliness, accuracy, completeness, approval, coding, data entry (QB ERP), scanning/processing (CNG) of operating expenses, including validation of electronically-filed (CNG) invoices to AP Aging (QB).
• Resolve with Merchandising personnel any “Price Book” discrepancies.
• Resolve with Area and/or Site Managers purchasing and/or service discrepancies.
• Ongoing vendor contacts to expedite missing and/or incomplete vendor activity, including statements.
• Timely reconciliation of tiered key vendors’ periodic statements, including diligent follow-up on exceptions.
• Familiarity and processing of payments to specific vendors for weekly deliveries and periodic services.
• Schedule and select invoices due for payment into periodic disbursement runs, including check printing.
• Match generated checks to electronically-filed (CNG) vendor invoices and submit for review/signature.
• Responsible for recording EFT payments and accurate application to outstanding A/P vouchers.
• Maintain “paperless” filing system (CNG) of assigned vendors’ transactions and statements documentation.
• Prepare month-end accruals of operating expenses and submit schedules to General Accounting staff.
• Prepare month-end in-house Open Dealers fuel documents, site basis, for General Accounting analysis.

QUALIFICATIONS

• High School Diploma is required, Associate degree from an U.S. accredited Community College is preferred.
• Must have skills in accuracy and attention to detail, including timely follow-up in expediting exceptions
• Must be able to multi-task in fast-pace environment.
• At least 5 years of relevant work experience
• Mid-range ERP environment
• Basic level of working experience in Excel, Word, and Outlook applications.
• Effective interpersonal and communications skills.
• Satisfactory background and references

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Microsoft Excel: 5 years (Required)
• Accounts payable: 5 years (Required)

Language:

• English (Required)

Work Location: One location

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