SCOPE OF WORK: Performs accounting and purchasing functions and assists in the day-to-day administration of the fiscal and purchasing operations of the college. This position shall report to the Business Affairs Officer at Lakes Region Community College. Opportunity for flex schedule with some remote work hours.

ACCOUNTABILITIES:

• Maintains and updates the Accounts Payable records of daily operational financial transactions such as travel, professional development, contracts, maintenance and repair charges and other expenditures.
• Maintains vendor records and updates the vendor database to ensure accuracy and reliability.
• Assists the Chief Accounting Officer in year-end closing reports including, but not limited to, managing open encumbrances and finalized invoicing, conducting research on departmental expenses, and providing audit materials when needed.
• Coordinates and manages all contact with vendors to include the preparation of invoices, maintenance of account balances and the performance of due diligence to ensure prompt and accurate payment.
• Provides training for business office staff as needed in the use of Banner Finance and Banner Document Managing System, as well as, providing technical training in the processing of requisitions, direct pay invoices, and Pcards.
• Maintains and organizes files of all current and past accounts payable documents.
• Complies with all college, system, state and federal rules and regulations.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: Associate degree from a recognized college or university with major study in accounting or business management or completion of two (2) years of college with a minimum of six semester hours in accounting. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: Two (2) year’s experience in accounting or auditing work. Each additional year of approved work experience may be substituted for one year of required formal education.

Licensure/Certification: None Required.

DESIRED QUALIFICATIONS: Experience with accounting/finance software strongly desired, with Banner Finance experience preferred.

RECOMMENDED WORK TRAITS: Some knowledge of accounting principles and methods. Knowledge of business office methods and procedures. Ability to apply and adapt established methods to varied bookkeeping transactions. Ability to perform detailed work involving written or numerical data. Ability to make accurate arithmetical calculations. Ability to prepare complete and accurate accounting reports and statements of moderate difficulty. Ability to supervise. Ability to maintain effective working relationships with fellow employees and the public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by the College.