Responsibilities:

• Manage Program leader and other disease team calendars
• Schedule all meetings as directed and manage special events.
• Provide assistance to all faculty as needed and replace other administrative personnel when required
• Ability to work under pressure and meet deadlines.
• Ability to work independently as needed and be capable of initiating own correspondence and memos, prepare travel expense reports for faculty and all visitors
• Work with Director on the development of the solid tumor meetings which involve the faculty from the SKCC.
• Assist in promoting interactions through meetings and social media with the SKCC basic and clinical science program leaders.
• Assist with any retreats and MDG meetings.
• Assisting with the video conferencing and any zoom meetings as appropriate
• Maintain professional as liaison with SKCC administrative office.
• Perform other clerical duties as assigned: e.g., answering phones, screening visitors, photocopying, maintaining filing system (electronic and hard copies) filing, timesheets, correspondence and minutes of meetings.
• Assist the staff with all departmental projects; conferences;
• Manage = the OnCall schedules, and Service Schedules.
• Maintain and keeping track of sick time, vacation time etc. for the Hematologic Malignancies division
• Scheduling of conference room
• Arrange travel and visits for guest speakers
• Request reimbursements for staff and guests
• Prepare all purchase orders for supplies, equipment, books, journals, etc,
• Update stationery, envelopes, business cards
• Answer telephone and take concise telephone messages
• Coordinate equipment maintenance
• Prepare correspondence with responsibility of good English grammar and punctuation
• Keep staff CVs and biosketches up to date
• Deliver and pick up documents to and from other departments
• Perform other clerical duties as needed: photocopying, filing, distributing office mail, etc.
• Demonstrates commitment to our core values of excellence and innovation, integrity and respect, teamwork and communication.
• Knows policies and procedures applicable to assigned duties. Uses sound judgment and is aware of potential hazards before taking action. Promptly reports errors/events or situations of actual or potential harm. Understands emergency procedures and can demonstrate appropriate response.

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson’s clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson’s mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.

• OUR MISSION: We improve lives.
• OUR VISION: Reimagining health, education and discovery to create unparalleled value
• OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.