Administrative Assistant 1, SG 11 (Traineeship Eligible)
Full Time
Geneseo, NY 14454
Posted
Job description
Position Summary
Attention to detail and managing several moving parts is a must. Ability to work independently and demonstrate initiative are core qualifications of the incumbent. Required Qualifications
HIGHLIGHTS
SUNY Geneseo is looking for a new team member to join the School of Education as an Administrative Assistant 1, SG-11. In this position, you’ll act as the principal administrative support position to the Director of Field Experiences. You will play an essential role in maintaining communication relevant to the administrative procedures for the Office of Student Teaching. This includes primarily email communication with school districts, education students and supervising faculty.
Duties include
SUNY Geneseo is looking for a new team member to join the School of Education as an Administrative Assistant 1, SG-11. In this position, you’ll act as the principal administrative support position to the Director of Field Experiences. You will play an essential role in maintaining communication relevant to the administrative procedures for the Office of Student Teaching. This includes primarily email communication with school districts, education students and supervising faculty.
Duties include
- maintaining accurate student teaching placement records
- sharing records and information with districts about student placements
- preparing and distributing student placement forms
- providing assistance to those with questions about field experiences
- arranging meetings for students and supervisor faculty
- preparing paperwork and forms for supervisory faculty and handling reimbursement for cooperating teachers.
Attention to detail and managing several moving parts is a must. Ability to work independently and demonstrate initiative are core qualifications of the incumbent.
MINIMUM QUALIFICATIONS
You must meet one of the following requirements:
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-09 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Civil Service Canvass Letter: You are reachable on the NYS Civil Service Secretary 1, SG-11 canvass list and received a canvass letter (either mailed or via email).
In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e. the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
Preferred Qualifications
You must meet one of the following requirements:
Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11 (formerly Secretary 1, SG-11).
Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of same title or transferable title (SG-06 or above).
Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.
Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-09 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.
Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
Civil Service Canvass Letter: You are reachable on the NYS Civil Service Secretary 1, SG-11 canvass list and received a canvass letter (either mailed or via email).
In addition to meeting one of the above requirements, you must also meet the keyboarding requirement. Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e. the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.
- If you are eligible for this position by way of the Administrative Assistant traineeship program, your salary will be that of the salary grade of your traineeship level.
PREFERRED QUALIFICATIONS:
- Three or more years of relevant and successful experience in an academic department of a college/university or relevant experience within a school district.
- Must be able to handle multiple priorities and function independently on a day-to-day basis.
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