About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

Job Summary/Basic Function:

To perform complex clerical, office administration, and public relations assignments; perform related work

Department Overview:

Boise State University’s School of Public Service is dedicated to excellence in innovative teaching, cutting edge scholarship and meaningful community outreach, serving the State of Idaho, region, national, and global communities. The school is composed of rich and diverse academic programs, including Criminal Justice, Political Science, and Public Policy and Administration, as well as interdisciplinary programs such as Environmental Studies. The mission of the school is supported by a variety of centers and institutes that facilitate research and public engagement.

This position is for the acting administrator of the School of Public Service’s (SPS) Military Science Program. Acts as the liaison between the Military Science Department and its Army employees (affiliates) and Boise State University, 8th Bde, Cadet Command, and sometimes the Idaho National Guard. Military Sciences is the host program housed at Boise State University and works with additional partner schools (currently): Brigham Young University-Idaho, Idaho State University, Northwest Nazarene College, and College of Idaho. The incumbent must coordinate between these agencies to complement the functions of all departments, easily communicate needs, and solve conflicts between them.

This position is directly supervised by the Business Operations Manager of the School of Public Service while taking day-to-day operational direction from SROTC affiliates and their cadre.

Level Scope:

Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:

35% of Time the Administrative Assistant 2 must: Serves as the front desk assistant who is the main point of contact for all visitors, answering questions, proactively problem-solving issues, and redirecting to proper Army cadre when needed. This duty requires an in-person presence in the office.

Acts as a liaison with Boise State (SPS) and affiliate representatives in the Military Sciences (MS) program on the Boise State Campus. This includes but is not limited to; Coordinating and disseminating Boise State required compliance training and notices to a staff of Army affiliates (currently 18 individuals), processing annual affiliation hiring and re-certifications for Army personnel to Boise State requirements, and understanding and ensuring affiliates are following Boise State compliance regulations for student engagement, on-boarding and off-boarding for affiliates in MS, represent Boise State to our Army partners in a professional and organized manner.

Serves as the main contact for satellite SPS office location on Boise State campus, acting as liaison to facilities & maintenance and related items such as key and property inventory, office supplies, parking, gym fees, etc. Current location is Extra-Mile Arena.

Engage frequently with cadets while proactively problem-solving and answering questions as needed. This will entail (but is not limited to): assisting with class scheduling, classroom preparation, giving permission to register, supporting student organizations, new student orientation, and assisting in academic adjustments as needed.

Make purchases with university-issued P-Card as required for The School of Public Service (SPS) and reconcile these purchases using School requirements.

Participate as a member of a 14-person staff within SPS that shares/covers tasks for others when workload needs arise.

5% of Time the Administrative Assistant 2 must: Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
• Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.

Minimum Qualifications:

Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.

Experience: in interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements. Score within the top 25 on exam.

Preferred Qualifications:

Someone who enjoys both challenging assignments, as well as tasks that are less challenging but essential.

Experience in higher education and/or working in environments that require a high degree of compliance.

A "can-do" attitude!

Salary and Benefit s:

Salary range $19-22.41/hour; commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:

Cover Letter, Resume, Three Professional References