Job description

California State University, Dominguez Hills

Foundation

About CSUDH Foundation

The California State University, Dominguez Hills Foundation was incorporated in 1968 as a partner of the University to provide services and develop and enhance programs that are an integral part of the University's educational mission. CSU Dominguez Hills is a highly diverse, metropolitan university primarily serving the South Bay area of Los Angeles County. Established in 1960, CSU Dominguez Hills is one of the 23 campuses that comprise the California State University system.

About CISE
The Center for Innovation in STEM Education (CISE) seeks a highly organized and detail-oriented Administrative Assistant to support with day-to-day tasks related to our Fabrication Technology Project. This is a great opportunity to assist our Fab Lab Team as well as our partners in maintaining and assisting with the development of unforgettable experiences for our underserved and underrepresented communities.

The CSUDH Fab Lab project is at the forefront of innovative STEM education. Our fleet of five mobile fabrication laboratories are used by K-16 students and teachers, pre-service STEM teachers, CSUDH faculty, and community members. We aim to provide participants with tangible STEM applications to investigate and solve real-world challenges; teach students to develop 21st-century skills through project-based learning; promote equity within the Southern California region and be a model for sustainable innovation in K-16 STEM education. The project brings STEM into classrooms and communities by providing participants with access to fabrication equipment such as 3D printers, laser cutters, vinyl cutters, CNC mills, 3D modeling software, an electronics lab, and a suite of other tools that will allow anyone to create almost anything. The CSUDH Fab Lab project inspires and creates young engineers, inventors, artists, and entrepreneurs!

This position is a full-time, non-exempt, benefited, plus employer-sponsored health, dental vision, life insurance, retirement program, and sick/vacation pay.

Hourly Rate: $18.00

Primary Position Responsibilities

• Maintaining complete and up-to-date files for all program participants
• Support the Teacher Support Institute on Saturdays
• Assisting in coordinating Teacher Support and Instructional Team events, including but not limited to catering, event space, digital design requests, and parking codes
• Assisting in support of NSF Fellows, APPLE Interns, and REAL residents
• Maintaining a participant database for evaluation and project reporting purposes
• Assisting in the coordination of the pre and post-content evaluation exams and will maintain records of results
• Ensuring all participants register for the BIO 595 sequence of courses
• Assisting project coordinator and project director with preparing annual performance reports and meeting other reporting requirements
• Coordinating meeting schedules with fellows and leadership
• Assisting in coordinating NSF and Teacher Support meetings and events, including but not limited to catering, event space, digital design requests, and parking codes
• Coordinating all communication with participants and the committee regarding program activities and updates
• Assisting in facilitation of NSF Fellow mentorships by placing residents in their classrooms, hiring them for Lab School, or other mentoring opportunities
• Providing support for Fellows participating in local and national conferences by requesting materials, offering poster printing, and collecting travel forms and receipts for reimbursement
• Preparing paperwork for Fellow stipend distribution
• Assisting in coordinating cognitive coaching sessions
• Collecting paperwork for substitute reimbursement for lesson study session coverage
• Planning the action research presentation and culmination events
• Providing flexibility to support in Teacher Support duties similar to the named above

Qualifications/Requirements

Education: High School Diploma

Knowledge, Skills, and Abilities:

• Knowledge of database maintenance
• Demonstrate proficiency in Microsoft Outlook, Word, PowerPoint, Google suite
• Self-motivated to learn new concepts and participate in new projects
• Outstanding leadership, organizational, and problem-solving skills
• Strong organizational, analytical, and interpersonal skills
• Strong verbal and written communication skills
• Must have a flexible schedule (Saturdays)
• Willingness to work in a team environment
• Must possess good time management and multitasking skills in executing projects
• Ability to interact effectively with diverse populations
• Valid California Driver's License and reliable transportation.
• Must be punctual, detail-oriented, and must be available to work on an ongoing basis

Decision-making: Administrative Assistants have to make independent decisions daily, addressing the best way to handle specific tasks.

Communications and collaboration: Must collaborate with a variety of stakeholders, including but not limited to support personnel, management, teachers, parents, administrators, and other clients regularly.

Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.

Writing: Spelling, punctuation, sentence structure, and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.

Application Period

The review of applications will begin on July 29, 2022, and the position will remain open.

Equal Employment Opportunity

The Foundation is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Foundation Human Resources Office at (310) 243-1070.

E-Verify

This position requires new hire/re-hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship, and Immigration Services in partnership with the Social Security Administration.

If hired, the successful candidate will be required to furnish proof that they are legally authorized to work in the United States.

Conditions of Employment

Employment at the Foundation is on an at-will basis and can be terminated by either an employee or the Foundation at any time with or without cause or advanced notice. Permanent status can neither be obtained nor granted.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily for any position that the CSUDH Foundation deems sensitive to. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on the potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to the CSUDH Foundation or individuals in the university community. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current employees.

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