We have an exciting opportunity to bring on-board an Administrative Assistant to support our Clinic Manager in Pomona. This function is responsible to providing administrative and clerical services while facilitating effective and efficient workflow and communication.

Position Purpose

Provides administrative and operational clerical support to the clinic manager and/or staff. Responsibilities may include answering phones and relaying messages/information to both departmental staff and callers; scheduling/calendaring meetings and conferences; ordering/stocking office supplies; opening/sorting mail. Ensuring the clinic manager’s schedule runs smoothly is the top priority. Types/proofreads/composes correspondence and reports; creates graphs and presentations; researches issues as needed.

Responsibilities and Functions:

• Provides sophisticated organization and calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance.
• Function as liaison between Clinic Operations department and outside entities
• Capturing any scheduling errors with patients appointments.
• Manages multiple calendars and schedules/plans meetings.
• Formats and word processes correspondence, reports, forms, etc., including proofreading and editing.
• Prepares accurate information of required daily visit reports, huddle list and survey logs, Spore test results and other requested reports, as needed.
• Prepares presentations and/or reports for monthly staff meetings.
• Assist in scheduling interviews and onboarding new employees
• Be a site contact person as needed.
• Documentation maintenance as it relates to licensing, permits, etc.
• Responsible for stocking necessary supplies for the clinic.
• Collects and Prepares employee’s timesheets, in a timely manner.
• Performs other department specific duties as assigned.

Requirements and Qualifications:

• High School diploma or equivalent required. Associates degree preferred.
• A minimum of two year experience in an office environment performing a similar level of work required.
• Prior health care experience preferred.
• Bilingual, Fluent in English, Spanish required.
• Excellent written and verbal communication skills.
• Ability to work under pressure without extensive supervision.
• Ability to learn and apply an advanced understanding of the organization and its functional policies and processes.
• Ability to manage dynamic calendars for management.
• Advanced writing skills to compose detailed correspondence and to recommend updates to department documents as needed.
• Intermediate to advanced knowledge of two or more of Microsoft Office Suite applications: Word, Excel, and PowerPoint.

East Valley offers a competitive salary, excellent benefits to include: medical, dental, vision, and 403b retirement plan. We match the first 6% of contributions with immediate vesting. You will also enjoy work-life balance with paid time off and paid holidays throughout the year.

Principals only. Recruiters, please do not contact this job posting.

EOE is the Law. It is the stated policy of EVCHC to conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.