Job description
Come Build Your Career Under OUR Roof
Job Description:
SUMMARY
The Administrative Assistant is responsible for providing impeccable and upbeat support to the New Columbia Operations Team. The ideal candidate has strong customer service ability and experience in prioritizing projects for multiple departments. This role will range from hosting visitors, and event planning. The Administrative Assistant will provide support to all Managers as needed to achieve plant goals in accordance with company policies and procedures, while facilitating a positive environment for all employees.
ESSENTIAL DUTIES
- Coordinate site visits, plant tours and training events, ensuring security and safety guidelines are communicated and followed
- Order supplies and other items as directed by Plant Buyer; monitor inventory levels in break room, kitchen and main office
- Track and reduce spending of frequently purchased office supplies and consumable products
- Manage employee monthly safety training enrollment, report compliance and coordinate Drive to Zero safety incentive program
- Update internal plant communications as needed, including emails, Marlin Communication Boards, bulletin boards, directional signage, safety updates, job postings, etc.
- Facilitate meeting space, meals and supply requests for CARE Team events and contractors attending
- Distribute mail, correspondence and phone calls as needed to plant employees
- Organize office tasks and simplify administrative duties to increase team efficiency
- Support Production Managers in entering production data
- Maintain required record retention for production data and converting to digital filing
- Support General Manager and NC leadership team with various clerical tasks.
- Coordinate all plant meals, cookouts, and recognition events.
- Provide the Operations Team with needed support for meetings, internal committees and other plant initiatives.
- Contribute to positive community perceptions by assisting with regional social media posts, advertising and company events
- Coordinate mailings and reports to Corporate as requested
- Respond to requests from customers (both internal and external) in a professional and timely manner
TECHNICAL KNOWLEDGE / SKILLS
- Familiar with office management concepts, practices & procedures
- Intermediate proficiency in software systems (G-Suite, Microsoft Office, SharePoint)
GENERAL KNOWLEDGE / SKILLS
- Demonstrated experience working in a customer-focused and multi-functional team environment
- Strong computer skills are required as well as the ability to adapt to new systems effectively
- Strong planning, prioritization, organizational and reporting skills
- Independent problem-solving and project management skills
EDUCATION / EXPERIENCE
- High School Diploma is required
- Preferred 3-5 years’ experience in an office environment or related role is preferred
PHYSICAL REQUIREMENTS
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
- Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone
- Required to sit, stand, walk and use hands to grasp, handle or feel objects, tools and product samples
- Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus
- Must have the ability to differentiate colors precisely
- Required to reach with hands and arms and stoop, kneel or crouch
- Ability to perform detailed testing processes in various process conditions
- Ability to read and concentrate via computer data entry typing and proofreading
- Ability to lift and/or move up to 25 pounds
EMPLOYMENT / BENEFITS
GAF offers a competitive salary and benefits package including 401(k), medical, dental, vision, prescription drug, tuition reimbursement, and vacation / holiday pay. The New Columbia facility is a tobacco-free workplace. At GAF, we believe our employees are our greatest resource. GAF is proud to be an Equal Opportunity Employer, committed to workplace diversity. EOE M/F/D/V
We believe our employees are our greatest resource. We offer competitive salary, benefits, 401k, and vacation packages for all full time permanent positions. We are proud to be an equal opportunity workplace and GAF, Standard Logistics, SGI, and Siplast are proud to be affirmative action employers. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation, please let us know. If applying for positions in the U.S., must be eligible to work in the U.S. without need for employer sponsored visa (work permit).
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