Administrative Assistant

Kaseya Orlando, FL

Company Description
Kaseya® is the leading global provider of complete IT Infrastructure Management Solutions for managed service providers (MSPs) and internal IT organizations. Through its open platform and customer-centric approach, Kaseya delivers best in breed technologies that allow organizations to efficiently manage, secure, and backup IT. Join the company with the industry's most comprehensive, integrated IT management platform that empowers businesses to be more efficient, profitable, and successful.

Job Description
We are looking for an individual to greet and direct all visitors and perform general administrative duties, including coordinating customer visits This person will need to be organized efficient and able to multitask

visits. This person will need to be organized efficient, and able to multi-task while maintaining complex schedules and providing administrative support to the executive and senior management teams.

Role And Responsibilities

• Greet all visitors at the front desk and ensure they meet with the appropriate person/team they are here to see
• Assist Company Executives with various tasks and projects. Examples include: scheduling meetings, travel arrangements, purchase orders, lunch delivery, events, etc.
• Maintains all common areas of the building – including reception area, mail room, break room, and conference rooms – keeping them tidy and stocked with supplies at all times for meetings/events
• Customer Relations - assists in scheduling and coordinating customer visits and provide excellent customer services to elevate the customer's experience
• Run occasional company-related errands such as picking up supplies or food for meetings/events
• Operate and maintain conference room technology including display boards, laptops, and webcams as needed for meetings
• Order, maintain, and take regular inventory of all office and breakroom supplies
• Act as liaison for all equipment maintenance and service vendors for office equipment (e.g. copiers, postage), coffee/tea service, office cleaning, and vending machines
• Schedule and coordinate company meetings, lunches, and charity/team-building activities.
• Maintain the company calendar and employee boards
• Assemble welcome kits and gift bags for special guests/visitors as necessary
• Manage periodic marketing material mailers (order supplies, prepare packaging, mailing labels, stuffing envelopes, etc.)
• Assist with other special projects as needed

Minimum Requirements

• Excellent oral and written communication skills
• Effective use of PC and Microsoft Office including Excel, Work, Outlook
• Must be organized and efficient to keep up in a fast paced environment
• High School diploma required

Benefits of working at Kaseya include:

• Full Health Benefits (portion paid by company)
• Paid Time Off Policy (PTO)
• Paid parking & free access to building gym
• Casual attire every day
• 401(k)

Additional information
Kaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.