Job description

Since 1969, Spectrum Health Systems, Inc . has been a leader in the field of alcohol and drug abuse treatment. Our mission is to provide the highest quality of services to individuals seeking treatment for substance abuse and/or mental health issues. We assist our clients in achieving sobriety, sustaining recovery, and fulfilling personal goals in order that they may lead healthier, more productive lives.At Spectrum Health Systems, we take great pride in our organization and in our work. We believe that providing the highest quality service and ensuring that our actions and behaviors are always client-focused place our organization ahead of the rest.

Location: State Farm, VA, the Transitional Women’s Work Release Program (TWWR) mission is to teach low-security level inmates who are 6-8 months from release of incarceration effective coping skills to lead a pro-social, drug-free life and assist those eligible to obtain employment in the community.

We are specifically looking for applicants who desire to work within a team-oriented culture, act with integrity, support colleagues, and promote an atmosphere of trust, where the diversity of clients and co-workers is valued, and creates a sense of belonging. At Spectrum, we want our staff to have the opportunity to do what they do best every day and ensure our mission, vision, and values align with their passion and purpose.

Schedule: Monday – Friday, 8:00 am – 4:30 pm with an unpaid 30 minute meal break.

Pay rate: $19.2307/hr. ($40,000 annually)

The Administrative Assistant is responsible for:

• Typing memos, meeting minutes, and other correspondence relevant to program operations.
• Maintaining personnel records for all Spectrum employees within the assigned program.
• Ordering office and program supplies and completing purchase orders, check requests, and other financial documents under the direction of the Program Director.
• Conducting filing in support of clinical staff.
• Maintaining tracking logs and databases relative to program clients as directed.
• Managing petty cash, tracking receipts, and completing petty cash reconciliation reports for Program Director approval.
• Strictly adhering to HIPAA and confidentiality policies when responding to inquiries for client information or copies of information.
• Acting as receptionist for the program demonstrating optimal customer service while answering the telephone, greeting visitors, and sending and receiving mail.

Qualifications:

• High School graduate/GED with a minimum of 1 year administrative services experience required.
• Basic working knowledge of Microsoft Office (Word, Excel, Outlook, etc…) or similar software required.
• Ability to communicate effectively with staff and public.
• Experience working in a correctional or secure environment is highly desirable.

Benefits:

• Health, dental, vision insurance
• Paid time off
• Tuition reimbursement
• 401k with company contribution
• Discounts on wide array of services/entertainment

Spectrum Health Systems is an equal opportunity at will employer and does not discriminate against any employee or
applicant for employment because of age, race, religion, color, disability,sex, sexual orientation or national origin.

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