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  A great total compensation and benefits package
• Paid Vacation, Leave, and Holidays
• An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work
• Access to several state business resource groups including the Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, and Washington Immigrant Network
• Supported growth and development opportunities
• Opportunities to serve your community through meaningful work
• A work location close to downtown Olympia; close to the waterfront, Farmer's Market, Capitol Lake, Capitol Campus, and many restaurants
• Capitol Campus garage parking for the low cost of $35 per month
• Wellness activities, including internal exercise classes and a work location close to the Chehalis bike trail, on premise bike lockers and shower rooms
• On-site cafeteria/coffee shop
• Bus service (including the free DASH shuttle), Vanpool and other carpooling opportunities
• Mobile and flexible work opportunities

Provide technical and administrative support primarily to the Managing Director, Council members and State Building Code Council (SBCC) Code Specialists:

• Schedule, organize and coordinate notifications to all interested parties,
• Reserve venues, prepare agendas and meeting materials, taking meeting minutes, facilitate exhibits used during meetings, formats final minutes from transcription of recordings (ensuring public access both physical and electronically and meeting all requirements of the Open Meeting Act).
• Produce technical documents and maintains mailing and email lists.
• Review incoming correspondence, including sorting and routing of communications to appropriate staff for action.
• Responsible for follow-up on projects assigned to agency staff by the managing director; coordinates and tracks deadlines for the filing of rulemaking documents with the Code Revisor’s Office.
• Communicates and coordinates with government officials, industry members, the public and Council members via teleconference, email, phone, or standard (paper) mail and direct the information to the proper SBCC staff member.
• Maintains data systems including but not limited to the SBCC website, incoming and outgoing correspondence, reports, minutes, legal files related to state and local code adoption, and technical advisory group meeting files.
• Processes and tracks code change proposals and code interpretation requests and logs them appropriately; tracks legislative issues and develops or coordinates changes to RCW and WAC rules specific to the code adoption process.
• Prepares agendas, and other meeting materials such as letters and technical documents.
• Assists the Managing Director in developing and establishing procedures and policies. Works with records retention personnel in archiving and maintaining files and is able to obtain strict confidentiality.
• Acts as a liaison for the SBCC between other agencies, divisions, clients, stakeholders, and other agency staff. Updates the Council Members and Technical Advisory Group member’s handbooks as needed. Prepares correspondence for the managing director, exercises signature authority on administrative and technical correspondence. Authorizes equipment repair/renovation.

Prepare travel expense documents:

• Prepare advanced travel authorization paperwork and vouchers and enters information as required into Travel Expense Management System (TEMS). Assist the SBCC staff with establishing TEMS accounts, creating trips and reimbursement requests in compliance with agency travel rules and regulations as well as ensuring compliance with travel regulations per diem, mileage and lodging regulations as outlined in Office of Financial Managements, State Administrative & Accounting Manual (SAAM)
• Use OneCard for reserving state motor pool vehicles and other travel reservations.

• Fielding questions regarding the preparation of travel reimbursement and the backup documentation required for auditing purposes. Following up with staff on any necessary NASPO paperwork and receipts required for agency reimbursements.

Coordinate purchases:

• Use the SBCC’s purchasing card (One-Card) when ordering general office supplies, equipment, subscriptions, business cards, and conference fees.
• Reconcile the One-Card monthly statement with the appropriate accounting codes. Acting as a liaison between the DES Finance division, other vendors, stakeholders and the C&P Deputy Assistant Director, or Business Operations Manager, to process invoices in a timely manner with the appropriate approval.

• Knowing and following all applicable purchasing rules. Maintaining filing and tracking process and where warranted suggest improvements.

Support SBCC and Technical Advisory Group (TAG) members:

• Maintains and distributes the Council member and TAG member handbooks.
• Ensures Council members and TAG members understand their roles, responsibilities and limitations.
• Other duties as assigned.
  

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  Creating, drafting, proofreading and editing documents accurately utilizing Microsoft Word and Adobe.
• Maintaining proper file management in accordance with the agency’s retention schedule.

The most successful candidate will also possess the following competencies:

• Ability to communicate effectively and professionally in writing and through speaking to a variety of audiences.
• Ability to perform under pressure and handle a high-volume workload
• Work effectively both as a team member and independently.
• Self-motivated and able to perform duties with little oversight.
• Provide customer service to internal and external stakeholders.
• Excellent time management skills and ability to independently and organize and prioritize tasks to meet internal and external deadlines. Seeks customer feedback and ensures needs have been fully met.
• Ability to create, draft, proofread, and edit documents accurately
• Process and track all paperwork related to travel, expense reports, and time and effort reports within Agency standards.
• Experience with Microsoft Office applications such as Excel, PowerPoint, Outlook and Word at an intermediate/expert level.
• Committed to maintaining confidentiality of information.

Preferred/Desired:

• One year of experience facilitating public meetings.
• Knowledge of Washington State Executive & General Correspondence Guidelines.

Read the full Washington State Enterprise Leadership Competencies (Download PDF reader) (PDF document).

Diversity Equity and Inclusion (DEI) Competencies
Incumbents to this position must possess and demonstrate the following competencies:

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

• A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

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  Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.