Since 1994, Stellher Human Services has been helping families and children throughout Northern Minnesota through home, school and community-based mental health services. Working at Stellher means being part of a team that is committed to our mission of making a positive and healthy difference in the lives of the clients we serve. The ideal candidate is interested in working for an organization that encourages personal and professional growth through training and exploring innovative methods of therapy.

We offer a comprehensive benefit package for employees working 30 or more hours per week including:

• Medical, Dental, & Vision Insurance
• Health Savings Account with an employer matching contribution
• Flexible Spending Accounts
• 401(k) with an employer matching contribution
• Term Life/AD&D paid by Stellher
• Vacation and Sick Leave
• Paid Holidays
• Employee Assistance Program
• Supplemental insurances: Short-Term Disability, Life/AD&D, Accident, Critical Illness
• Board approved supervision for Clinical Trainees working toward licensure

Stellher Human Services is a National Health Service Corps approved site. Clinicians in both our Bemidji and Detroit Lakes outpatient programs may be eligible to participate in the student loan repayment program.

Position Description:

The Administrative Assistant facilitates the efficient operation of the agency by performing a variety of clerical and administrative tasks. The ideal candidate will have a solid background in customer service and office procedures.

Primary Job Responsibilities:

• Receptionist duties including answering multi-line telephone, scheduling client appointments, processing client intake paperwork, receiving client payments, client appointment reminder calls
• Data Entry
• General office duties: Filing, scanning, faxing, preparing correspondence
• Audits client forms/files for completeness and accuracy
• Performs duties in compliance with federal and state laws related to mandated reporting, HIPAA, and the Data Privacy Act.
• Processes outgoing mail
• Maintains cleanliness of office and common areas
• Establishes and maintains good working relationships with clients and coworkers
• Treats clients and coworkers with dignity and respect
• Works as part of a team to promote a culture of continuous improvement and commitment to the mission of the organization.
• Carries out other duties as assigned

Qualifications:

• Education: Minimum high school diploma or equivalent, Associates Degree or vocational school training preferred
• Experience with electronic health records preferred
• Knowledge of HIPAA privacy rules
• Minimum of two years of experience in an administrative role.
• Proficient in Microsoft Office Suite or related software.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.