Summary: The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Duties can vary widely and will include providing reception coverage, administrative support tasks for Guild programs and filing.

Primary Job Responsibilities:

• Reception coverage: answer phones and greet residents, students, visitors, parents, applicants and staff upon entrance of the building.
• Scanning and filing
• Ongoing replenishment of supplies
• Data entry
• Process paperwork arriving from residential sites
• Organize vehicle paperwork, including mileage sheets, accident reports, gas card and emergency information.
• Assist with special projects, and events.
• Perform other related duties as assigned.

Essential Job Functions

• Regular attendance at work is an essential function of the job including some weekends, holidays, and inclement weather situations.
• Proficiency in written and spoken English is an essential function of the job.
• The ability to maintain confidentiality and discretion
• Highly organized with attention to detail
• Ability to multitask and work effectively with deadlines
• Ability to lift 20 pounds regularly

Qualifications:

• Professional level verbal and written communication in English
• Physical and mental capacity to work in stressful situations
• Proficiency in Microsoft Office Suite
• Must meet Massachusetts Criminal Offender Record Information (CORI) background check requirements.