Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

The Center for Population Studies (CPS, http://cps.olemiss.edu) at the University of Mississippi invites applications for an administrative assistant, beginning January 2023. This position aids the Center for Population Studies team by performing advanced level duties involving planning, administering, and reporting for the management of the research and academic area. The incumbent provides administrative support, coordinates the daily office operations, arranges meetings and events, maintains calendars, collects and compiles data, prepares technical and budget reports, and assists with oversight of financial operations.

For full consideration, candidates will submit the following documents: (1) a cover letter outlining your qualifications, related experience for the advertised position, and desire to join CPS (2) a resume, and names of three references. Review of applications will begin January 2023 and will continue until the position is filled. Candidates who are selected for further review will be asked to provide a portfolio of work samples. If you have any questions, please contact Dr. Anne Cafer, Director of CPS at amcafer@olemiss.edu or (662) 915-7295.

Examples of Work Performed

Provides administrative support to the Director, Associate Director, and research associates

• Provides administrative support to Center faculty and staff.
• Coordinates the daily office operations of the Center.
• Monitors compliance with Center policies and procedures.
• Schedules and coordinates meetings and activities.
• Completes applications, agreements, or other forms, as assigned.
• Assigns tasks, determines priority, and monitors progress of assignments through completion.

Compiles data and prepares reports

• Enters data in databases, compiles data and prepares summaries.
• Maintains accurate and current records of departmental inventory, faculty files, student files, annual reports, and other related data.

Assists with planning and management of budgets

• Runs monthly budget reports for review and reconciliation by Associate Director.
• Prepares summary statements on accounts and estimates of future expenditures based on accounting history.
• Processes various forms of purchasing, travel authorizations, student assistantships, employment, etc.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

• Provides administrative support to the department chair.
• Assists with planning of special programs and events.
• Compiles data and prepares reports.
• Assists with planning and management of budgets.

Minimum Education/Experience

Education:
High School Diploma or equivalent (GED).

AND

Experience:
Four (4) years of experience related to the above described duties.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.