Job description
TrinityRail Corporate is searching for an Administrative Assistant II in our Dallas, TX HQ.
This person will be a reporting to the Senior Vice President of Expansion Services and will support other Vice Presidents in the organization. We are looking for someone that has the ability to juggle multiple priorities at one time and maintain a positive attitude when dealing with unexpected scheduling changes.
What you’ll do:
- Primary function is to support heavy complex calendars for Sales and Services Expansion organization.
- Excellent verbal and written communication skills, the ability to professionally and effectively present information to a variety of audiences
- Coordinates and facilitates communication with internal and external stakeholders.
- Takes initiative and recognizes office and organizational needs and provides support and coordination to ensure resolution of those needs
- Will be able to manage multiple priorities as well as financial and confidential matters with the utmost integrity and diplomacy
- Meeting scheduling and setup with all elements needed, i.e., secure location, order lunch, prepare documentation, and organize room with appropriate supplies
- Screens telephone calls and visitors
- Resolves routine and complex inquires
- Schedule appointments and travel itineraries for multiple team members in the US and Canada
- Expense tracking and reporting for multiple team members in US and Canada
- Coordinates event activities and arrangements
- Works independently across the organization
What you’ll need:
- Typically requires a minimum of 5 years directly related experience
- Advanced expertise with key business tools such as MS Office, Adobe, Excel and PowerPoint, Concur Expense System
- Applies knowledge of the job and company policies to complete assignments
- Independent judgment and problem-solving skills
- Ability to perform assignments that are moderately complex in nature and deadline-oriented
- Good verbal and written communication skills
- Advanced organization skills
- Must be a team player
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