Job description
Position Number 311480 Requisition Number B08065 Position Type Support Staff Non Exempt Class Code 0710 Time-limited through N/A Type of Appointment Full-Time Faculty Position Sub-Type N/A Length of Appointment 12 months Internal Recruitment? No Working Hours 8:00 - 5:00 p.m. Mon - Fri. Department Nursing Organization BROOKS COLLEGE OF HEALTH Division Academic Affairs - DIV College Brooks College of Health Approved Hiring Salary Range $28,778.31 to Negotiable Pay Basis Annually Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
Reporting to the Director of the School of Nursing, the Administrative Assistant coordinates and manages the office staff, budgets, and operations of the department and supports senior employees by preparing correspondence and managing schedules, assists with student and faculty event planning.
Essential Duties
Job Function
Manages department budget including salary, expense, operating capital, and other personal services funds for assigned areas. Coordinates the processing of department personnel/payroll transactions. Works with internal and external vendors and coordinates purchases from central purchasing through payable and disbursements. Analyzes office operations needs in terms of equipment, workflow, materials and implements appropriate systems. Writes office procedures manuals. Recommends and implements internal operating policies and procedures. Serves as a resource person to other support staff in accomplishing their tasks and contributes to the overall functioning of the College. Works in close operation with various departments and personnel on the UNF campus to ensure smooth running of the nursing program. Composes correspondence and other documents on a wide variety of subjects. Supports the Director with all outside communication. Schedules meetings, sets up community events and internal meetings for the Director. Implements and trains staff on new policies and projects. Conducts staff hires and support full-time faculty hires. Coordinated all new hire information with HR and oversees payroll, supplements, EPAFs and SPI payments in consultation with the BCH Budget Officer. Complies annual budget requests and financial records. Coordinates all Director meetings and oversees their operations. Develops administrative projects and trains new staff. Oversees the operation of all nursing programs and assists with program accreditation. Assists with special projects. Handles P-card oversight and audits as needed. Works closely with finance on faculty, staff and expense budgets. Maintains spreadsheets on all departmental accounts and prepares data analysis for the Director.
Percentage Of Time
80
Job Function
Coordinates and manages the office staff Supervises the office staff, coordinates all new employees, orders supplies, and maintains budgets.
Prepares correspondence for the Director, serves as direct contact to outside persons
Acts a liaison on all Search Committees, contacts search applicants, sets up Director meetings, prepares paperwork and works closely with HR to ensure administrative requirements are met.
Prepares all outside statements and community flyers and letters. Handles administrative purchases and budgets for the Director.
Prepares correspondence for the Director, serves as direct contact to outside persons
Acts a liaison on all Search Committees, contacts search applicants, sets up Director meetings, prepares paperwork and works closely with HR to ensure administrative requirements are met.
Prepares all outside statements and community flyers and letters. Handles administrative purchases and budgets for the Director.
Percentage Of Time
20
Posting Detail Information
Marginal Functions
Performs office tasks to support the Department. Answers phone, filing, faxing, copying, running errands.
Required Qualifications
High school diploma and seven years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications
n/a
Departmental Requirements
Type at least 35 WPM and experience with creating/maintaining excel spreadsheets. Excellent interpersonal and communication skills.
Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University’s policy,
this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role
under Title IX. Therefore, the incumbent must promptly report allegations of sexual
misconduct, sexual violence, and child sexual abuse by or against any student,
employee, contractor, or visitor to the University’s Title IX Administrator or any divisional
Title IX Coordinator.
this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role
under Title IX. Therefore, the incumbent must promptly report allegations of sexual
misconduct, sexual violence, and child sexual abuse by or against any student,
employee, contractor, or visitor to the University’s Title IX Administrator or any divisional
Title IX Coordinator.
Required Licensure or Certification
N/A
Machines/Equipment used regularly
Computers 60%, FAX 5%, Scanner 20% Copiers 5%
Anticipated Start Date
10/17/2022
Job Posting Date
09/13/2022
Application Review Date
09/20/2022
Application Deadline
09/30/2022
Open Until Filled
Yes
Point of Contact Information
Pamela Niemczyk
Hiring Official
Michelle Edmonds
Location if not Jacksonville
Jacksonville
Special Instructions
Applicants must complete an online application, as well as upload supplemental documents, at
www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Pam Niemczyk at (904) 620-2810, or p.niemczyk@unf.edu. Initial review of applications will begin on September 20, 2022.
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