Administrative Assistant Central Timekeeping- Northeast
Full Time
Columbia, SC 29223
Posted
Job description
With our Agency's mission to support the recovery of people with mental illnesses, we provide a complete array of medical and support services for children, adults, and families throughout South Carolina.
This position is located at the Department of Mental Health, G. Weber Bryan Psychiatric Hospital, 220 Faison Drive, Columbia, SC 29203.
As the Administrative Assistant, you will perform timekeeping duties for the various DMH facilities, ensuring accuracy, compliance with regulations and accountability of timekeeping/payroll process. Responsible for timekeeping/accounting/bookkeeping duties relative to SCEIS and Kronos; Calculate, balance, reconcile, and audit. Responsible for verification of documentation, maintenance and update of timekeeping/payroll records, and preparation of reports.
Responsibilities of the Administrative Assistant include but are not limited to:
This position is located at the Department of Mental Health, G. Weber Bryan Psychiatric Hospital, 220 Faison Drive, Columbia, SC 29203.
As the Administrative Assistant, you will perform timekeeping duties for the various DMH facilities, ensuring accuracy, compliance with regulations and accountability of timekeeping/payroll process. Responsible for timekeeping/accounting/bookkeeping duties relative to SCEIS and Kronos; Calculate, balance, reconcile, and audit. Responsible for verification of documentation, maintenance and update of timekeeping/payroll records, and preparation of reports.
Responsibilities of the Administrative Assistant include but are not limited to:
- Performs timekeeping functions for DMH following established methods and procedures. Interpret, apply and process actions based on the appropriate state policies, procedures, and guidelines for the leave requested/used. Monitor accruals for accuracy; identify and request corrections as needed.
- Responsible for the accurate input of time and attendance information in SCEIS. Enters schedules and make substitutions to work schedules; records working time to include application of SPD, Weekend Differential, On-Call/Call-back, CND hours, and Dual Employment. Report missing time indicators to appropriate contacts.
- Responsible for reviewing electronic timecards in Kronos daily. Review and revise schedules in SCEIS based on Kronos results. Communicate with Kronos Administrators regarding exceptions, errors, and all schedule changes. Perform manual calculations to ensure accuracy for SCEIS interface. Examines timecards, start and finish times, computations to identify and reconcile any discrepancies.
- Responsible for preparation and distribution of employee sign-in documents. Checks employees' actual hours worked against assigned schedules, employee rosters, orientation and training information. Collects leave slips and other pertinent information for payroll preparation. Ensures that all leave and overtime documents are signed, approved, and properly completed.
- Provides information, assistance, and services to supervisors and employees by answering inquiries regarding leave accrual, leave usage, as well as overtime calculations. May request payroll simulations as necessary.
- Maintains up-to-date variant list of payroll batches to ensure prompt additions and/or deletions of new hires and terminations from the payroll and SCEIS systems in order to prevent under or over payments. Check work schedule rules of new hires to ensure proper time evaluation of time entered.
- Develops and manages internal tracking systems and materials to ensure timely addition of all new hire/transfers, application of Family Medical Leave, Workers' Compensation benefits.
State Minimum Requirements
A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
Agency (Facility) Minimum Requirements:
Working knowledge of timekeeping, recordkeeping/bookkeeping.
Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position.
Knowledge of DMH, state policies and procedures, rules and regulations. Knowledge of DoFS Policies and Procedures related to timekeeping/payroll functions. Working knowledge of SCEIS and Kronos. Knowledge of timekeeping/accounting/booking principles and practices. Ability to perform mathematical concepts. Ability to interpret/apply financial procedures and regulations. Ability to communicate effectively and to establish and maintain effective working relationships.
May be required to travel between locations to attend meetings, deliver and pick up materials and/or to provide coverage as necessary.
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
The South Carolina Department of Mental Health is an Equal Employment Opportunity Agency. We provide affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex – including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. Please account for any and all gaps of employment in your application. A resume will not be accepted in lieu of application completion nor reviewed to determine if an applicant has met the qualifications for the position.
The South Carolina Department of Mental Health offers an exceptional benefits package for FTE positions that includes:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
- 15 days annual (vacation) leave accrual per year
- 15 days sick leave per year
- 13 paid holidays
- State Retirement Plan and Deferred Compensation Programs
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