Job description

PURPOSE OF POSITION:
This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility. The part-time Administrative Assistant will center their work around child care licensing data management and child care grant data collection and organization for grant reporting.

ESSENTIAL FUNCTIONS:
1. Under the direction of the Executive Director, the Administrative Assistant will collect and organize the data for various child care grant reports due monthly and quarterly.
2. Set timelines and work flows to meet grant reporting and child care licensing deadlines.
3. Assist with child care licensing information management.
4. Provide back-up assistance with child care staff DHS files as time allows and based on the need.
5. Collaborate with other departments as needed.

YMCA LEADERSHIP COMPETENCIES:
Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the Y’s efforts for all stakeholders.
Collaboration: Builds and nurtures strategic relationships to enhance support for the Y. Serves as a community leader building collaborations based on trust and credibility to advance the Y’s mission and goals. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.
Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves staff at all levels in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures and financial controls. Assigns clear accountability and ensures continuous improvement.
Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.
Behavioral Characteristics: Welcoming, Nurturing, Determined, Hopeful, and Genuine.

QUALIFICATIONS, KNOWLEDGE, SKILLS & ABILITIES:
1. High level of attention to detail and accuracy
2. Organized, with ability to manage multiple competing priorities
3. Ability to work in a fast-paced environment and embrace frequent change
4. Excellent written and verbal communication skills
5. Experience with Microsoft Excel and/or Google Sheets is required
6. Demonstrate the desire to learn and grow in the current position and beyond

WORK SCHEDULE:
The schedule for this part-time position is generally during the day but may require flexibility to meet the needs of the department and the current reporting deadlines.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:
1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
2. Climbing, sitting, standing, pushing, walking, kneeling, and stooping
3. Some Exposure to the outdoor elements
4. Exposure to electrical/mechanical mechanisms
5. Exposure to some chemical elements
6. Ability to lift up to 50 pounds

The YMCA of Memphis & the Mid-South aims is to provide quality and safe youth programs for all. We are committed to making a continuous effort

to prevent the abuse of children: verbally, physically, emotionally and sexually. All allegations or suspicions of child abuse are taken seriously and

will be reported to the State for investigation with full cooperation from the YMCA of Memphis & the Mid-South.

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