SALARY: $18.00 P/H

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

We will be opening a new state-of-the-art YMCA at 1250 East 229th Street in the Bronx and are seeking an Administrative Assistant to join our team and provide support to the Executive Director of the Northeast Bronx YMCA.

Set in a three-acre urban forest, the Northeast Bronx YMCA will meld the indoor and the outdoor in order to connect members to the natural environment. The environmentally friendly, standalone facility will include an urban agricultural roof and a teaching kitchen, as well as protected outdoor play and program space for enhanced camp and afterschool programs.

The Administrative Assistant will support the Executive Director in growing and managing the administrative aspects of the Branch operation, Fund Development, Business Office, and Board.

Key Responsibilities:

• Provide administrative Support to the Executive Director, Business Office and other departments, as needed, to ensure effective communication from the Executive and Business Office.
• Coordinate requests for AS400, Sales Force and other online searches to report on donor and prospect history, statistics and reports.
• Enter Gifts/Pledges into the AS400 or Sales Force, prepare acknowledgement letters for donors and maintain a tracking/filing system for all gifts/pledges that meet the requirements of audits.
• Carry out, as needed, mailings produced in-house including merges to maintain and increase donor base as well as communicate with members and community.
• Support Business Manager with processing HR employment, volunteer documents, and create labor schedule Timely hiring of staff and volunteers, including scheduling of Background Checks, new hire applications and Training Tracking. Allocating salaries into the appropriate departments.
• Attend Committee Meetings, Board Meetings, and Special Events to build relationships with Y professionals/Leaders and Supporters.
• Prepare and organize board materials in a timely fashion as well as prepare Agenda and Minutes of each committee to ensure smooth operation of meetings that will overall impact on the success of the branch and the board.
• Assist in planning and executing events related to the Annual fundraising initiative, the Annual Campaign and Branch events; to ensure a well-organized and successful event.
• Take control of office inventory, Branch IT support and purchasing of supplies in order to provide support and direction for resolution to IT issue, including monitoring of copiers and printers.
• Process batch closing in a timely manner and accounts payable, as needed, in order to provide support in processing of daily business needs.
• Manage financial assistant program. Maintain a tracking/filing system for awards that meet the requirements of audits.
• Manage 3rd Party Billing and branch receivables to ensure successful collection of revenue meet the requirements of audits.
• Model the Y’s 4 core values; to ensure maximum quality of Annual Campaign and Board Affairs.
• Manage facility space usage and Maintain Calendar.
• Maintain Executive Director’s Calendar.
• Other Duties as assigned.
• Actively participate in training sessions, designated meetings, and special events.
• Other activities and duties as needed that address the ongoing health and well-being of our staff and members.
• Follow and maintain sanitary habits in accordance with CDC guidelines.

Desired Skills & Experience:

• Associate degree or equivalent experience in related field required; Bachelor’s degree preferred.
• Minimum of one (1) to three (3) years of administrative experience.
• Minimum of one (1) to three (3) years of HR experience and experience in Community Relations and working with staff and volunteers.
• Knowledge of MS Word, Excel, PowerPoint, Publisher, and AS400 data base management.
• Knowledge of Fund Development, Board Development, and Human Resources.
• Excellent interpersonal communication – written and oral, project management and organizational skills.
• Bilingual English/Spanish, a plus.

We offer an exciting and innovative work environment with a culture committed to serving all members of our community. As a leading not-for-profit, community service organization, our Association relies heavily on fundraising to support the wide range of programs we proudly provide the communities we serve. Our expectation is that all staff promotes participation of their branch fundraising efforts in some capacity.

How to Apply:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit your application through the Internal Career Site in Cornerstone.

** New Requirement**

All potential YMCA of Greater New York employees are required to show proof of COVID-19 vaccination. Please use the “Additional Attachment” section on the online application to upload your proof of COVID-19 vaccination.

EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE
Auxiliary aids and services are available upon request to individuals with disabilities