Join the HJF Team!

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

This position will support the DoD Child Collaboration Study, a project of the Uniformed Services University of the Health Sciences’ Center for Deployment Psychology (CDP), based in Rockville, MD. The Administrative Assistant position involves activities related to CDP’s mission, which is to lead the development of a community of culturally mindful and clinically competent providers through the delivery of high-quality training and education, the convening of experts, and the dissemination of research-based treatment and the latest topics in military behavioral health. HJF provides administrative and management support to CDP. The CDP envisions a future in which all service members, veterans, and their families receive quality behavioral healthcare that meets their unique needs. We aim to achieve this vision through efforts to train military and civilian behavioral health providers to provide high-quality deployment-related behavioral health services to military personnel and their families.

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  Set up and maintain electronic program files
• Perform typing assignments and data entry into program files, software, and shared drives, including updating databases.
• Create, edit, and maintain documents and spreadsheets to track the status and progress of tasks. Proofread all work.
• Schedule meetings and maintain calendars of the DoD Kids team, as needed.
• Record meeting minutes and correspondence as directed.
• Respond to general program-related emails, with assistance as needed.
• Test asynchronous courses as needed in the Learning Management System and provide feedback.
• Responsible for all communications regarding internal pilot testing for asynchronous trainings.
• Assist with completing and compiling documentation for submission to obtain continuing education credits.
• Accountable for managing travel arrangements for attendees at upcoming stakeholder meetings.
• Assist with initiating, organizing, and completing program activities.
• Identify and implement additional strategies to promote external visibility of the program, including background information gathering, locating marketing resources, and other resources as identified.
• As an integral member of the DoD Kids team, the AA is encouraged to recommend new procedures or strategies to improve processes or address challenges.
• When assigned or directed by the supervisor or program manager, may perform other duties and responsibilities.

Required Knowledge, Skills, and Abilities

Supervisory Responsibilities: N/A

Physical Capabilities

• Lifting: Requires lifting materials over 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

• This position will take place primarily in an office setting.

• High school diploma or GED required; Bachelor’s degree preferred
• Minimum of 3-5 years of experience is required

All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.