• Are you an experienced administrative professional or executive assistant who wants to improve the lives of more than 300,000 Alameda County residents?
• Are you proactive, self-motivated, and someone who thrives in a fast-paced environment?
• Do you want to apply your superb organizational skills and impeccable attention to detail to helping one of the Bay Area’s top non-profits — and a nationally recognized leader in hunger relief — achieve its mission?

If so, Alameda County Community Food Bank could be looking for you as our next Administrative Assistant for the Impact Division!

The IMPACT Division’s Administrative Assistant provides supports to the Programs and Operations leadership in the advancement of organizational goals. Responsibilities include a variety of administrative duties including direct support of leadership team members as well as customer service, call center support, events management, scheduling, correspondence, preparation of reports and presentations and other projects as needed.

Knowledge, Skills and Abilities

• 2+ years’ administrative experience in a nonprofit or professional services organization.
• Excellent customer service skills including but not limited to active listening, empathy, tact, patience, negotiation, and assessment with internal and external customers.
• Experience working in a collaborative team setting with people of diverse backgrounds and circumstances.
• Excellent verbal and written communication skills.
• Strong computer skills including MS Word, Excel, and Outlook. Able to navigate SharePoint and keep assigned databases current. Experience with inventory databases and CRM software a plus.
• Demonstrated ability to interpret data and build actionable reports that support decision making across the organization.
• Ability to problem-solve on the spot and anticipate needs.
• Ability to prioritize and handle multiple assignments in a fast-paced environment.
• High degree of accuracy and dependability in written work.
• Highly organized with exceptional attention to detail.

Personal Attributes and Values

• Passion, enthusiasm, focus, and creativity around Alameda County Community Food Bank’s vision, mission and values of community, leadership, transparency, innovation and diversity.
• Impeccable integrity and honesty; able to handle confidential information with discretion.
• Strong work ethic with an orientation toward innovation and process improvement.
• A sense of humor deftly combined with a roll-up-your-sleeves, can-do attitude.

Physical Requirements

This role is on-site everyday at our 7900 Edgewater Drive facility in Oakland or at community partner organizations throughout the County. This work is located in an office environment with a warehouse. Some local travel may be involved to assist with events. The following physical abilities are necessary and essential functions of this position:

• Ability to lift up to 25 lbs.
• Ability to speak, hear, read, and write clearly.
• Ability to quickly use deductive reasoning and communicate solutions.
• Ability to withstand changes in climate and weather.
• Ability to use a computer terminal for a minimum of seven hours per day.
• Ability to walk through a warehouse building several times per day.

Compensation and Benefits

This is a full-time, non-exempt position working Monday through Friday, 7:30 a.m. to 4:00 p.m. (7.5 hour workday, 1 hour unpaid lunch). The non-negotiable starting salary is $25.06 per hour (approx. $48,800 per year). Scroll down for benefits information.

If you meet these qualifications and want to join our mission, please submit your resume and answer our application questions by clicking the apply button below.