As an Administrative Assistant you:

• Actively seek to meet the needs of patients and clients as well as other customers - payers, families, referrers, and staff.
• Organize and supervise the daily office functions by
  • determining the proper disposition and priority of incoming mail,
  • composing correspondence and memos,
  • greeting and screening telephone calls and visitors, supplying requested information, and scheduling appointments,
  • locating and obtaining information from sources within or outside the organization, and
  • making requests as needed for physical plant maintenance.
• Collect data and provide administrative support to Director and staff for assigned projects.
• Coordinate and schedule individual and committee meetings; arrange for rooms and makes other necessary preparations. Prepare agenda, take notes, and type minutes of meetings. Make travel arrangements.
• Maintain budget and expense records. Monitor expenses so that department operates within allocated funds.
• Maintain time and attendance records for assigned unit/program staff in compliance with Health System policies and practices. Prepare and maintain balances of leave times, overtime records, and related statistics.
• Prepare personnel and financial forms that affect payroll and budget records.
• Order and maintain office supplies and equipment.
• May supervise assigned secretarial and office support staff, make authoritative recommendations as to hiring and termination, orient, train, appraise the job performance, and assign work.

Requires:

• High School Diploma plus 3-5 years of progressively more responsible administrative experience, AA degree plus 2-4 years' experience, or Bachelors degree plus 1-3 years' experience.
• Are you over 21 years of age?
• Must be proficient in the use of personal computer with Microsoft Office Products (Word, Excel, PowerPoint), KRONOS timekeeping software, calculator, and other automated office equipment.