Job description

Position Summary
The Administrative Coordinator will work half time with LDH’s Section of Environmental Epidemiology and Toxicology (SEET) and half time with the Director of the Bureau of Infectious Diseases (BID). SEET, which is part of BID within the Office of Public Health, Center of Community and Preventive Health, investigates the health effects of chemical exposures in populations. Support duties may include purchasing, travel, inventory, answering and routing calls/emails, scheduling meetings, calendar management, data entry, etc.
The full-time position will be domiciled at:

• OPH Central Office, Benson Tower, 1450 Poydras St. New Orleans, LA

Minimum Qualifications

• Three years of experience in which clerical work was a major duty.
• Must have experience using MS Office products (e.g. Outlook, Excel, PowerPoint)

SUBSTITUTIONS

• Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
• Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
• College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Commission of Higher Education; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges.
Primary Duties and Responsibilities
Administrative Coordinator

• Coordinate administrative and support functions for SEET and BID professional staff. Support functions include all aspects of: calendar management for key staff, meeting arrangements; photocopying; drafting emails/memos, recording meeting notes, routine answering and routing of telephone calls and emails; assisting with printing and mailing projects and database compilation and entry.
• Assist with travel arrangements, authorizations, and expense accounts.
• Function as the primary LA GOV purchasing agent, handle and track purchase card transactions, ensure invoices are entered in system and paid. Responsible for obtaining and comparing acquisition specifications. Makes recommendations for purchasing decisions, i.e. whether to purchase, quantity, specifications, etc., involving equipment and supplies. Monitors and maintains equipment service contracts on equipment such as printers, facsimile machines, etc., renewal and updating maintenance agreements, contacting service providers, and verifying work completion.
• Be responsible for all aspects of inventory and surplus processes for both Programs including but not limited to: surplus preparation, equipment availability notifications, data entry, and preparation of transfer detail reports and reviews and verifies annual property and inventory control reports from LDH Operations and Support and provides completed forms and reports back to Operations and Support.
• Be responsible for safety program including safety inspections, quarterly safety meetings and communications with Benson Tower Building Management as it relates to safety drills and routine maintenance service requests.
• Maintain the Employee Emergency Database.

Salary/Benefits

• Starting Salary Range: $31,200-$52,000 dependent on education and experience. A competitive benefits package is offered to all LPHI full-time staff.

Job Type: Full-time

Pay: $31,200.00 - $52,000.00 per year

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