Administrative Coordinator
Full Time
Fort Worth, TX 76107
Posted
Job description
Department
HSC-SBS-Dean's Off-302000
Job Location
Fort Worth
Full Time/Part Time
Full-Time
Retirement Eligibility
TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit
https://hr.untsystem.edu/benefits/retirement-plans/index.php.
Salary Information
Commensurate with experience
Department Summary
The School of Biomedical Sciences (GSBS) at UNTHSC has three multidisciplinary departments that include Physiology & Anatomy, Pharmacology & Neuroscience and Microbiology, Immunology & Genetics. SBS takes great pride in shaping the future of the biomedical workforce with three focus areas: education, student service and research. Our students are educators, researchers, and health care professionals of tomorrow. The research areas of SBS are diverse and include cardiovascular, neuroscience, health disparities, vision science, genetics, immunology, molecular biology, nanotechnology, pharmacology, and numerous other areas.
Position Overview
TheSchool of Biomedical Sciences at the University of North Texas Health
Science Center is seeking to hire an Administrative Coordinator to join our team. Responsibilities of the position include but are not limited to: *Provides administrative support to the Assistant Dean for Undergraduate Education and the undergraduate biomedical science program (BS-BMSC) faculty. *Performs student wayfinding and limited academic advising; processes petitions for academic program changes; updates academic records; assists students with class information; distributes orientation information; receives and tracks various documents. *Maintains confidential files; coordinates records between University departments; serves as liaison for the schooland university partners. *Prepares agendas, minutes, and makes arrangements, such as coordinating catering for luncheons, for committee, community, and other meetings. * Maintains and enters information into databases. * Manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records ,correspondence, or other material. * Prepares invoices, reports, memos, letters,financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Additional Posting Details
Minimum Qualifications
Bachelor’s degree and one (1) year of related experience; or equivalent combination of education and experience.
Knowledge, Skills and Abilities
- Considerable knowledge of general office procedures and practices.
- Knowledge of University policies and procedures related to the area of assignment.
- Skill in making mathematical calculations and computations.
- Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
- Ability to establish and maintain good working relationships.
- Ability to communicate effectively orally and in writing.
- Ability to work without close supervision.
- Knowledge of safe working procedures related to work performed.
Preferred Qualifications
The preferred candidate will possess the following additional qualifications:
Bachelor of Science in Biology, Biomedical Sciences or similar.
2 or more years of administrative experience in higher education
- Experience using PeopleSoft student information systems.
Required License / Registration / Certification
Work Schedule
Monday- Friday, 8:00am-5:00pm
Driving University Vehicle
No
Security Sensitive
This is a security sensitive position
EEO Statement
The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title
Administrative Coordinator
Physical Requirements
Carrying, Lifting up to 10 pounds, Reaching, Sitting, Standing, Twisting, Walking, Writing, Grasp, Talk or Hear, Ability to communicate
Job Duties
o
Provide
administrative and clerical support for the Assistant Dean and BS-BMSC faculty including: greeting visitors; providing program information and referrals; taking and checking messages; maintaining an organized work area; processing incoming/outgoing mail – including e-mail and faxes; managing textbook adoptions; composing and typing routine correspondence; proofreading the work of others; making copies of correspondence or other printed materials; maintaining office files and program reports and databases; and initiating requisitions and work orders for the BS-BMSC program.
o
Provide
academic support by collecting and maintaining current faculty schedules; collecting, reviewing, and forwarding syllabi to various support offices; and assisting Assistant Dean with program assessment and review. Assist students with wayfinding, advising assignments, and as directed by faculty. Coordinate and arrange meetings for the department. Create and maintain meeting minutes. Coordinate with program Student Navigator to support student success.
o
Develop and organize
student recruiting events and pipeline programs. Attend and prove support at recruitment and pipeline events. Update departmental social media account(s) as directed by the Department Chair.
o
Perform other duties as assigned by the Assistant Dean for Undergraduate Education.
o
Support the Dean’s office in planning and preparing for events hosted by the School of Biomedical Sciences and as needed.
Posting Detail Information
Posting Number
S6135P
Position End Date (if temporary)
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