ADMINISTRATIVE COORDINATOR - Behavioral Health
Job description
SUMMARY:
Provides administrative support to the Sr. Vice President for Psychosocial Services/Community Affairs.
RESPONSIBILITIES:
- Coordinates daily office operations of department
- Coordinates schedules, appointments, meetings and conferences, including travel arrangements.
- Reserves conference rooms, sets up agendas, and makes arrangements for food, travel, supplies and materials; contacts participants as necessary.
- Prepares, transcribes, types, and proofs a variety of memos, reports, correspondence and minutes. Completes Excel spreadsheets and PowerPoint presentations as needed.
- Reconciles department credit card expenses using Concur system. Submits expense reports to finance department.
- Establishes and maintains office records, documents and files
- Maintains department equipment and inventory supplies
- Photocopies materials, as requested
- Uses initiative and good judgment to coordinate and implement special projects
- Provides telephone coverage for the administration offices
- Participates in outreach activities, as necessary
QUALIFICATIONS:
- Bachelor's Degree required
- Computer literacy with proficiency in MS Word, Excel, and PowerPoint.
- Demonstrated organizational, interpersonal, and communication skills; ability to handle multiple tasks at once
- Ability to generate, interpret and analyze data from multiple sources.
- Four to five year’s executive level administrative experience, hospital or healthcare setting preferred
- Minimum typing speed 50-60 wpm
- Demonstrated ability to handle extremely confidential matters with discretion
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