Administrative Manager

Location: Newport, RI

Facility: NUWC facility

Business Area: Platforms

Primary Duties and Responsibilities:

Job Summary: SEACORP is seeking an Administrative Manager to help support program management operations at the Naval Undersea Warfare Center (NUWC) in Newport, RI. The Administrative Manager will work with various program managers to gather program milestones, formulate schedules and track accordingly. The successful candidate will support meetings with program management which includes meeting coordination, agenda development, preparation of presentation materials, generate meeting minutes, capture/track resulting action items as well as compile action item responses and provide status before next scheduled meeting.

Ideal candidates must have strong verbal and written communication skills and be able to work on assignments independently, or with minimum direction as well as the ability to coordinate workload, prioritize accordingly and meet tight deadlines. Experience working with Microsoft Office Products (Word, PowerPoint, Project and Excel) is required. Prior DoD experience with systems such as Defense Travel System (DTS), Defense Information Security System (DISS), Base Inventory Tracking System (BITs) and On-Line Shipping Process (OSP) is highly desired.

Please note that an Active Secret Security Clearance is required on the date of hire.

Essential Capabilities:

• Develop, manage, and update program documentation. Create charts, diagrams and graphic materials for incorporation into program plans, quarterly/year end reports, presentations and sponsor data calls.
• Coordinate inputs from numerous technical points of contact, incorporate and review inputs for accuracy, and distribute by specified deadline.
• Coordinate and prepare shipping documents to disseminate program related materials to various locations.
• Maintain and distribute a bi-weekly look ahead calendar of all weekly management meetings and events.
• Access Defense Information Security System (DISS) to submit security clearance information to installations that NUWCDIVNPT personnel will be visiting.
• Review and ensure that program leadership follows the reporting policy and procedures set forth by the program sponsor.
• Adhere to the Security Classification Guides issued for supported programs.

Qualifications:

Education: An Associate's Degree is required.

Experience: 2 years of related work experience required.

As a requirement of employment, all SEACORP employees must hold U.S. Citizenship

Travel: None

Clearance: Secret

Work Environment & Physical Demands: Office & Computer Laboratories - Sitting, standing, extended periods of time using a mouse and keyboard and viewing computer screens. Infrequent lifting of <40lbs. Movement between points within the same office or between buildings. Work is performed in generally consistent environmental conditions with some seasonality for temperature differences and lighting.

SEACORP is a proud Equal Opportunity Employer and complies with all applicable federal, state and local fair employment practices laws. SEACORP strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, sexual orientation, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law.

Successful candidates will enjoy competitive wages and a very rich benefit program, including:

• Medical Benefits: Choice of two medical insurance programs through Blue Cross & Blue Shield.
• Dental Benefits: A best in class Dental Insurance Plan through Delta Dental.
• Vision Benefits: An excellent Vision Benefit providing discounts and allowances for prescription glasses and contact lenses.
• Retirement Benefits: A qualified 401(k) Retirement Savings Account with a generous employer matching contribution up to 8% of your eligible compensation.
• Life Insurance Benefits: Employer paid Life and Accidental Death & Dismemberment Insurance equal to your annual salary. Supplemental coverage is available for you and qualified family members as well as Supplemental Short-Term and Long-Term Disability Insurance.
• Additional Benefits: Ten (10) Paid Holidays per year (including 2 floating Holidays), a generous Paid Time Off (PTO) program; Tuition Reimbursement, and Referral Bonuses.

Undersea, on the surface, or in the air, SEACORP leverages its software and engineering expertise to deliver cutting edge warfare systems.

SEACORP is a proud Equal Opportunity Employer and complies with all applicable federal, state and local fair employment practices laws. SEACORP strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender (including gender nonconformity and status as a transgender or transsexual individual), age, sexual orientation, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law.