Administrative Manager
Full Time
Chapel Hill, NC 27599
Posted
Job description
Posting Information
Department
SPH - Advancement-460125
Career Area
Administrative/Clerical Support
Is this an internal only recruitment?
No
Posting Open Date
07/20/2022
Application Deadline
09/19/2022
Position Type
Permanent Staff (SHRA)
Position Title
Business Services Coordinator - Advanced
Salary Grade Equivalent
GN09
Working Title
Administrative Manager
Position Number
00053207
Vacancy ID
P015647
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
8am-5pm – Position may be eligible for hybrid work
Work Location
Chapel Hill, NC
Position Location
North Carolina, US
Hiring Range
46,716-59,000
Pay Band Information
To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.
Position Summary Information
Primary Purpose of Organizational Unit
Gillings Advancement offers a variety of services to facilitate the School’s research, teaching and service mission, promoting the development of public health policy, publicizing School activites and public health issues, and generating financial support from alumni, foundations, corporations and the NC Legislature. The office also coordinates special events.
Position Summary
The primary functions of this position are to oversee the day-to-day business operations and finance needs for SPH Advancement Office. Duties include, providing support for the Associate Dean and Development Officers with prospect management, preparing reports, scheduling meetings, documentation, complex travel arrangements, drafting correspondence and oversight of often confidential files. They organize and execute large internal and external meetings and events for alumni, donors, prospects and University leadership; and assist in the planning and implementation of all cultivation and stewardship activities. This position works with high-level donors and volunteers as the administrative liaison and coordinator for the School’s foundation board, advisory council and alumni board meetings and activities. The position will also collect, analyze and summarize financial data for management review. perform analysis related to the Advancement Office operations including accounting, and financial reporting, track fundraising progress, department and campaign expenditures and other ad hoc project budgets. This position reports directly to the Associate Dean of Advancement and has a dotted-line reporting relationship to the Associate Dean for Finance and Business. They will serve on the Advancement leadership team; engage with the Associate Dean and other School leaders in discussions/decisions related to the overall direction of Advancement activities in the School. They will be a consummate trouble-shooter for operational and customer service-related functions and issues.
Minimum Education and Experience Requirements
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Must be detail orientated with an understanding of office/finance management.
Preferred Qualifications, Competencies, and Experience
Experience in advancement/higher education
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
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