Rincon Consultants, Inc. is seeking an Administrative Services Manager to lead our Administrative team! This role is responsible for managing and coordinating administrative services such as vehicle fleet management, travel and events, equipment/supply purchases and rentals, vendor management and negotiations, certificates of insurance, office equipment, mail and messenger services and office clerical and support services. The aim is to provide a centralized, high-touch concierge support service for our very busy internal consultants while ensuring a positive in-office experience for our team members.

Overview of Key Duties and Responsibilities:

• Leads and provides daily supervision to the Administrative Support staff
• Ensures each Rincon office is fully stocked and running smoothly (e.g., kitchen supplies, printer/copier toner and cartridges, stationary supplies, mail delivery, etc.)
• Assists with providing virtual support for the administrative needs of each office
• Oversees and directs scheduling and support for in-office lunches, happy hours, and other company day-to-day meetings and milestone and/or special events
• Manages corporate travel, vehicle rentals, and other company equipment (e.g., tablets, cell phones, laptops, etc.) programs and contracts
• Ensures mail and messenger services are continually operational and manages ongoing contracts with next-day delivery companies
• Facilitates and tracks the shipping/return of equipment assigned to staff
• Manages the document retention and document destruction program
• Manages Administrative Services operating budget to minimize cost overruns, exceptions and unneeded or redundant services
• Acts as the primary point of contact for issues related to the above
• Establishes and maintains positive, working relationships with Office Managers to ensure:
  • Ongoing janitorial duties are completed, and maintenance issues are identified and communicated to the Facilities Manager to minimize loss of productivity;
  • Equipment needs are understood and requests for new/replacement equipment effectively vetted; and
  • Ensures that each office has an identified administrative liaison
• Travels occasionally to offices to assess administrative services needs of the teams
• Other duties as may be assigned

This Job Might Be For You If You Have The Following:

• 5+ years of administrative, operations and/or facilities management experience
• Excellent communication, planning, budgeting and organizational skills
• Proven vendor management and negotiation skills
• Strong problem solving, business acumen and customer service skills
• Positive attitude and eager to streamline and improve process and workflows
• Highly motivated with strong interpersonal and communication skills and the ability to work independently or as part of a team
• Detail-oriented, resourceful, strong time management skills, and innovative

Rincon Consultants, Inc. is an award-winning leader in providing quality environmental consulting services throughout California. Recognized as the #1 ‘Best Environmental Services Firm to Work For’ by the Zweig Group in 2021. We partner with clients in sectors such as transportation, energy and infrastructure, oil and gas, water, commercial, private development, and government. Our 400+ associates in 12 offices located throughout California are dedicated professionals who combine their passion with our purpose.

The base salary range for this full-time position is $84,000-$104,000, plus benefits and bonus. At Rincon, our salary ranges are based on market median of similar jobs, according to third party salary benchmark surveys. The base pay that is actually offered will take into account internal equity and also may vary depending on the candidate’s job-related knowledge, skills, and experience.

Total Rewards Package* Includes:

• HMO, PPO, HDHP, Health Savings Account options
• Three Weeks Vacation accrued in the first year
• 401(k) / Profit Sharing Retirement Plan
• 2x/Year Bonus Opportunities
• Paid Sick Leave
• Eight Paid Holidays
• Flexible Spending & Dependent Care
• Employer-paid life and long-term disability insurance
• Dental, vision, prescription drug
• Supplemental life insurance
• Volunteer Pay for a Day
• Legal Shield, Identity Protection, Pet Insurance
• Professional Development
• Mentoring
• Patagonia Merchandise Partnership
• And much more!

• All programs subject to review and change and are provided for regular, full-time employees scheduled to work 30+ hours per week

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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