As part of the Ambulatory Schedule Team, the Admin Specialist works as part of the group tasked with the centralization of clinic schedules and template changes/edits for UCLA Health providers. The incumbent field requests from operations managers and directors, ensures compliance to established department policies and procedures, obtains necessary approval(s), and makes changes to CareConnect schedules/templates. The incumbent may assist in building CareConnect templates for all new clinical faculty, ensuring that templates align with contractual obligations and established department policies. In this capacity, the incumbent interacts closely with the executive chair, operations managers and directors, clinical chiefs, and faculty members.

Salary range: $22.03-$43.68 Hourly

Experience with CareConnect (Epic) or comparable EMR system
Experience with physician/clinic schedules and workflows
Strong analytic and problem solving skills
Proficiency in MS Excel (with an emphasis on linking, spreadsheet management, data manipulation and analysis)
Skill in writing concise, logical and grammatically correct correspondence.
Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities
Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities.
Skill in performing with frequent interruptions and/or distractions
Ability to understand and adhere to HIPAA Regulations, Policies and Procedures
Ability to use judgment when dealing with confidential information.
Skill in dealing with confidential material with tact and sensitivity

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.