At Impact NW we are a nonprofit with a mission to prevent homelessness, because we believe in the fundamental right to a beautiful life. That of course means the stability and peace that come with basic human needs being met — a roof overhead, food on the table, and warmth in the winter. More importantly, it also means a life filled with opportunity and community support, especially for Indigenous, Black, Brown, Melanated, Immigrant, and Asian people.

What we seek is for you to share your skillset - as a person who is in line with our values, that act as our decision-making code and inform how we show up each day:

• See the beauty in people
• Promote peace
• Find a way
• Put people first —

Thousands of people are just one financial crisis away from losing their housing. We believe in supporting people and families on the edge before it’s too late, but also in empowering the lives they lead beyond that moment — catalyzing a cascade of stability and strength that benefits everyone in our community.

Position: Administrative Support Specialist

Location: Portland, Oregon

Start Date: 1/23/2023

1.0 FTE: 40 hours per week

Pay Rate: $22 - $24.50 hourly, plus benefits

Job Summary: The Administrative Support Specialist is a unique position that will support multiple functions within Impact NW’s Quality Assurance, IT and Fiscal teams. This position is ideal for someone who loves wearing many hats and engaging with a variety of people in different roles. This position will act as a communications liaison between administrative teams and program staff with primary responsibilities including: learning QA and Fiscal systems and supporting staff comprehension of administrative processes and systems.

Essential Position Functions

Communications & Admin System Support

• Assist with inter-departmental and all staff communications
• Support staff understanding of admin policies and procedure changes through training, creating training materials, and/or support documentation
• Learn administrative/fiscal software(s) and act as point of contact for staff support
• Agency contract oversight and storage; update and maintain contract database in Airtable and track deliverables
• Support internal document cleanup and organization initiatives
• Support internal compliance and/or quality audits

• Assist with IT billing
• Assist with delivering budget reports to program directors in a timely manner

Job Qualifications

• Experience using budgeting/accounting software, (agency currently uses Adaptive and Financial Edge)
• Experience working with and understanding grant funding contracts and compliance, MOUs, etc.
• Tech-savvy and willing to learn how to use new software
• Strong communication skills and ability to clearly articulate procedure changes in written communications to staff at all levels
• Experience training staff on new procedures, software and producing training materials
• Ability and willingness to work with culturally diverse staff and evaluate all decisions through a culturally responsive, trauma-informed lens.
• Google Suite proficiency (gmail, sheets, docs, & sites)
• Experience using Airtable, Trello, and Excel is highly preferred
• Self-directed and comfortable working with limited structure or direction in a hybrid work environment

JOB CONDITIONS:

• Repetitive motion, prolonged sitting, extensive visual involvement
• Ability to efficiently travel in order to perform duties and other agency related errands
• Willingness to get COVID-19 vaccination or show proof per organizational policy

BENEFITS:

• 100% Employer paid medical, Short Term and Long-Term Disability, Life insurance.
• 401 (K) with employer matching contribution.
• Attractive PTO and Vacation Policy.