Job Summary:

Workfit Medical, LLC is hiring an Accounts Payable/Accounts Receivable Specialist that is well organized, has excellent communication skills, is a team player and is proficient in Microsoft Office, particularly in Excel and Word. Experience in QuickBooks Pro is also a plus. The AP/AR Specialist will support the accountants and Director of Finance by gathering information as assigned.

The Accounts Payable/Accounts Receivable Specialist is accountable for all aspects of accounts payable and accounts receivable process, including invoice calculations, payment processing, as well as collections (business to business). This position will also be responsible for timely and accurate payable/receivable functions related to the organization.

The AP/AR Specialist will be responsible for providing a high level of customer service to both internal and external customers.

Essential Duties and Responsibilities:

• Gather vendor invoices for input in accounting software, gathering supporting documentation, seeking respective department head review and approval, and printing checks on approved invoices
• Process external/internal invoices with accurate coding
• Ensure integrity of outgoing payments and cash flow
• Maintain vendor files including W-9s requests, and other documentation to ensure authorized payments
• Work to resolve vendor issues promptly and courteously
• Verifies accounts by reconciling statements and transactions
• Maintain proper filing system for vendor invoices paid and open invoices
• Perpetually update accounts payable for weekly check runs
• Communicate with vendors and at times customers as assigned

• Research credit card charges and maintain appropriate supporting documentation
• Ensures 100% compliance with the organizational Compliance Program and compliance with federal and state licensing requirements
• Ad Hoc reports as assigned by the Director of Finance

Knowledge, Skills, and Abilities:

• General understanding of generally accepted accounting policies and procedures
• Excellent knowledge and understanding of the accounts payable controls and processes
• Ability to learn and adapt to administrative needs during continuous company growth

• Ability to identify discrepancies and bring these to management’s attention
• Be a team player with excellent interpersonal skills
• Deadline and accuracy-oriented in a fast-paced team environment
• Excellent organizational skills
• Self-motivated with a team-oriented and professional demeanor
• Excellent verbal and written communication skills
• Efficient, organized and resourceful
• Open to change and willing to learn new skills
• Ability to follow up on pending issues

Certifications, Experience and Education:

• A.S. in accounting administration or related field required
• 1-3 years’ experience in related field preferred
• Experience using QuickBooks or related accounting software is a plus
• Highly proficient in MS Excel and Word

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