Reports To: Director of Archives and Records Management

FLSA Status: Full-Time, Non-Exempt

Summary: Under the supervision of the Director of Archives and Records Management, the Archives Digitization Assistant will process administrative records and archival materials in a variety of formats into digital surrogates for long-term preservation and access. The Archives Digitization Assistant will work closely with the Director of Archives and Records Management in prioritizing projects, developing workflows and cataloging materials to Microfocus Content Manager database.

Position Responsibilities:

• Digitally capture materials by using various technologies (camera and scanners).
• Collaborate with staff to prioritize, inventory and create digitization workflows for new and ongoing projects.
• Ensure proper handling, retrieval and refiling of archival material.
• Collaborate with the staff with any required conservation as needed to prepare materials for digitization.
• Create archival quality images ensure quality control throughout the project.
• In some cases, the digital images may require photo editing or processing to correct original flaws.
• Catalog digital materials into Content Manager database.
• Using the internet and in-house resources, to compile research when necessary.
• Provide assistance with reference requests and providing excellent customer service.
• Assist in general supervision, preservation, and security of the archives including the physical maintenance of the storerooms, equipment and supplies.
• Collaborate with planning exhibitions and readying digital materials needed.
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Perform other duties as assigned.

Minimum Qualifications:

Education:

• Bachelor’s degree in History/Public History or Library Science or Archival or Museum Studies.

Experience:

• Minimum of two (2) years’ experience in an archives or library setting.

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Bilingual in English and Spanish preferred

Minimum Knowledge and Skills:

• Minimum of one (1) years’ experience in an archive or library setting;
• Extensive working knowledge of digitization hardware;
• Experience with computer software, scanning software and equipment, digital camera and image-editing software (i.e., Adobe Photoshop and Excel preferred);
• A solid grasp of digitization workflow, calibration and processes;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.