This a professional leadership/accounting position working as an Assistant Director in the Procurement Finance area of the Purchasing & Travel office. The incumbent should be able to blend their knowledge of generally accepted accounting principles (GAAP) along with their industry knowledge of supply chain management to be successful in their interactions with and leadership of, co-workers, vendor financial relationship partners, and to be a trusted business advisor to campus units.

Essential Functions

System Maintenance (Expense Reporting System, e-Procurement System, Back Office Accounting System)

• Verify that system interfaces posted properly and troubleshoot problems when they occur.
• Leads system improvement and enhancement team meetings and recommend changes.
• Train department and university users either in person or through creation of training modules on decentralized systems.

Oversee Airline Reporting Corporation (ARC) Reporting Requirements

• Lead all ARC reporting requirements to insure continued status as a certified corporate travel agency for BYU, BYU-I and BYU-H.
• Lead and influence necessary reconciliation efforts between the agent travel booking system and Back Office Accounting System.
• Lead efforts to audit and resolve airline debit memos while training issuing agents to prevent future errors.
• Lead and watch over reconciliation, validation, and transmission of billing files for travel arrangements to campus units.

Administer the Corporate Card Program and Banking Program

• Owner of campus relationship with outside banking program relationship manager.
• Oversee maintenance of the card program (new account issuance, account renewals, and account closures)
• Oversees the cardholder help desk where assistance is provided cardholders with questions associated with card usage.
• Administer the digital per diem payment program and encourage campus use where applicable.

Procurement Consultant and Vendor Financial Relationship

• Consult with campus customers on the best procurement method to meet particular needs.
• Consult with campus controllers on current policies and procedures as they make procurement decisions
• Lead resolution efforts of billing and system concerns from campus customers.
• Resolve payment conflicts and oversee payment procedures between the university and vendors.

Supervise Full-Time and Student Employees

• Handle personnel issues relating to conflicts and performance issues.
• Lead direct reports in strengthening culture, maintaining high engagement standards, and sponsoring initiatives and goals.
• Hire and train employees on their duties and responsibilities, and career development potential.
• Review and approve payments and report transmissions to university vendors prepared by employees.
• Review and approve campus billing journal entries prepared by employees.

Education/Experience

Minimum education/experience required:

• Bachelor’s degree and 5 years of work experience in a large business accounting job assignment, or the equivalent combination of both education and experience.

Preferred:

• Preferred that the bachelor’s degree be in accounting, finance, or business management.

Skills, abilities, knowledge, licenses, certifications:

• Knowledge of accounting principles including accounts receivable and payable, auditing, and Generally Accepted Accounting Principles.
• Computer skills including MS Access, Excel, and Word.
• Ability to communicate clearly and effectively with faculty, staff, and administration employees.
• Excellent emotional intelligence to assist in resolving concerns and consult with campus controllers, vendors, and co-workers.
• Effective leadership vision, direction and supervisory skills including training, motivating, and reviewing performance of a team of employees.
• Ability to work with all major university and outside vendor partner financial systems: PeopleSoft, Y-Expense, Fast Track, Business Objects, My Financial Center, and banking systems.
• High energy approach to work, people development and innovation.

Employee Class: Administrative
Work Location: Provo Campus

Environment: General office or other equivalently good environment

Desired Start Date: As soon as possible
Job Close Date: Open Until Filled

Pay Level: 53
Approximate Starting Salary: $64,000 to $83,000 (DOQ)

Documents Required at time of Application:
Required: Resume, Cover Letter
Optional: Letter of Recommendation 1

Members of the Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University recognizes the benefits of attracting and retaining a diverse workforce. We strive to create a welcoming workplace that promotes a sense of inclusivity and belonging.